Job Description
Job DescriptionSalary:
Job Summary:
The Finance Administrator plays a critical role in supporting the daily operations of the Accounting and Finance Team, safeguarding the company's assets and ensuring compliance with established policies and procedures. They are primarily responsible for the administration of the company credit card program. This position provides help desk support for the ERP and related systems, including various troubleshooting, sending invitations, and working with user and credit card company to resolve issues. They handle various other tasks including support focused on risk management, controls, fraud prevention, and compliance with regulations and policy.
Major Duties and Responsibilities:
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business unit.
Credit Card Administration
- Serve as administrator for the companys credit card program
- Process new card users and close accounts of inactive/terminated users
- Handle day-to-day management of cardholder questions
- Train new users on the corporate card program, review company policy and demonstrate how to use the website or app to code and submit expenses
- Audit credit card users and card transactions for compliance
- Analyze account coding and make necessary revisions to ensure accuracy
- Escalate issues to Finance Director
- Develop and maintain monthly and ad hoc reporting for management
- Maintain policies and procedures for the credit card program and assist management with confidential resolutions
System Support
- Send user invitations to the ERP and other systems (e.g., timekeeping system), properly configuring their access and security profiles
- Provide technical support to users
- Research issues, involving other team members as required, and providing customers with timely solutions
- Provide training or guides to assist users with navigating systems
- Create resources to help users navigate common issues and features in the systems
- Assist with other support tickets
Payroll and Audit Support
- Review certified payroll files to identify potential issues before submission, and work with the payroll team, managers, and other departments to resolve those issues
- Review and validate files for Foreman Incentive Program
- Process bonus or reimbursement checks, as requested by the Finance Director, for field personnel
Other
- Provide effective administrative support to project and accounting teams as needed
- Perform other duties as assigned
Qualifications:
- Bachelors degree in accounting/business or a related field
- At least one (1) year of experience in accounting and/or credit card administration
- Excellent customer service skills
- Meticulous attention to detail
- Time management skills and ability to operate in a fast-paced environment
- Knowledge of basic accounting principles
- Strong mathematical and analytical skills
- Highly proficient using a computer, Microsoft Office (Outlook, Word, Excel, etc.), and commonly used accounting ERP systems
- Interpersonal, verbal and written communication skills
- Exceptional organizational skills and attention to detail with a focus on error prevention.
- Must be a proactive self-starter and effective team player
- Ability to understand and follow standard operating policies and procedures
- Ability to prioritize and manage multiple tasks, changing priorities as necessary.
- Ability to work under time pressure and adapt to changing requirements in a positive and constructive manner
- Bilingual preferred (English, Spanish)
Physical Requirements include but are not limited to the following:
- Prolonged periods sitting at a desk and working on a computer.
- Able to walk, sit, stand, bend, kneel, stretch, squat and climb.
- Able to see, talk and hear in person, via phone and/or through online/video.
- Able to use hands and fingers in a manner that allows for use of a keyboard and phone.
- Able to lift & carry items up to 15 lbs.
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Company DescriptionThe Old Dominion Group comprises a family of best-in-class Specialty Services Contractors including Insulation, Heat Tracing, Firestopping, Abatement & Demolition, Scaffolding, Healthcare Services, Core Drilling/Saw Cutting, Division 10 - Specialties, Safety Supply, and Duct Cleaning.
We serve both the public and private sectors, performing work in Healthcare, Education, Research & Technology, Data Centers, Manufacturing/Food & Beverage, Commercial Buildings, Transit Systems, Pharmaceutical, and more.
Headquartered in Richmond, VA, but performing work nationwide, The Old Dominion Group has branch offices in 11 locations with a workforce 1,000 strong - and we're growing every day!
At The Old Dominion Group, we are committed to a shared set of goals that set us apart and drive our success:
- To Grow Our Business
- To Create Opportunities for Our Employees
- To Provide for our Families and Our Communities.
- To Always Follow Through and Deliver Solutions, “Do What You Say You Will Do” (DWYSYWD)
For a full list of our capabilities and services, and to learn more about our company, visit OldDominion.Group.
ODG Affiliate Companies:
Old Dominion Insulation\t\t
Kirby-Cundiff Insulation
Old Dominion Coatings
Old Dominion Specialties
Old Dominion Heat Trace\t
Old Dominion Healthcare Services\t
Old Dominion Firestopping
Firestop of Virginia, Inc\t\t
Old Dominion Abatement & Demolition
Integrated Scaffolding Concepts\t
DrillCore
Torque Supply\t\t\t\t
Hyper Clean Duct Cleaning
Company Description
The Old Dominion Group comprises a family of best-in-class Specialty Services Contractors including Insulation, Heat Tracing, Firestopping, Abatement & Demolition, Scaffolding, Healthcare Services, Core Drilling/Saw Cutting, Division 10 - Specialties, Safety Supply, and Duct Cleaning.\r\n\r\nWe serve both the public and private sectors, performing work in Healthcare, Education, Research & Technology, Data Centers, Manufacturing/Food & Beverage, Commercial Buildings, Transit Systems, Pharmaceutical, and more.\r\n\r\nHeadquartered in Richmond, VA, but performing work nationwide, The Old Dominion Group has branch offices in 11 locations with a workforce 1,000 strong - and we're growing every day!\r\n\r\nAt The Old Dominion Group, we are committed to a shared set of goals that set us apart and drive our success:\r\n- To Grow Our Business\r\n- To Create Opportunities for Our Employees\r\n- To Provide for our Families and Our Communities.\r\n- To Always Follow Through and Deliver Solutions, “Do What You Say You Will Do” (DWYSYWD)\r\n\r\nFor a full list of our capabilities and services, and to learn more about our company, visit OldDominion.Group.\r\n\r\nODG Affiliate Companies: \r\n\r\nOld Dominion Insulation\t\t \r\nKirby-Cundiff Insulation\r\nOld Dominion Coatings\r\nOld Dominion Specialties\r\nOld Dominion Heat Trace\t\r\nOld Dominion Healthcare Services\t\r\nOld Dominion Firestopping\r\nFirestop of Virginia, Inc\t\t \r\nOld Dominion Abatement & Demolition\r\nIntegrated Scaffolding Concepts\t\r\nDrillCore\r\nTorque Supply\t\t\t\t \r\nHyper Clean Duct Cleaning