Job Description
Job Title: Event Project Manager (Contract)
Location: Hybrid – Hoboken, NJ
Duration: 6 months (with possible extension)
Job Summary
We are seeking a highly organized, PMO-style Event Project Manager to support the planning and execution of a large-scale North America supplier and partner event scheduled for May 2026.
The role will focus on end-to-end event delivery, managing multiple workstreams, stakeholders, timelines, and logistics. This position will work closely with a global events lead in London, the US partnership team, and local execution partners.
Event Overview
- Large North America–focused corporate event
- 2-day format
- ~600 attendees, including ~200 suppliers
- Format includes plenary sessions, gala dinner, and partner meetings
- Modeled after a global “Partner to Win” supplier summit
Key Responsibilities
Event & Project Management
- Own the overall event project plan, timelines, and milestones
- Manage multiple workflows using a PMO-style approach (Gantt charts, trackers, action logs)
- Ensure deliverables remain on schedule and risks are identified and mitigated
Event Operations & Logistics
- Oversee event logistics including venue, hotel, production, and creative agency coordination
- Manage run-of-show planning and operational readiness
- Support budget tracking, quotations, and basic cost control
Stakeholder & Delegate Management
- Coordinate communication with internal and external stakeholders
- Manage delegate workflows including invitations and confirmations
- Liaise with local communications teams as needed
Content & Compliance Support
- Support content development and presentation coordination
- Liaise with legal and business partners on NDAs, competition law, and privacy requirements
- Manage NDA documentation and approvals
Required Skills & Experience
- Strong event project management and organizational skills
- Ability to manage multiple timelines, stakeholders, and deliverables simultaneously
- Experience planning and executing large-scale corporate events or conferences
- Strong attention to detail and follow-through
- Confident communicator with strong interpersonal skills
- Ability to operate in a fast-paced, dynamic environment
- Fluent written and verbal English
Tools & Technology
- Proficiency in MS 365 (Excel, PowerPoint, Word, Teams, SharePoint, Planner)
- Experience with Gantt charts and project scheduling tools (e.g., MS Project)
- Basic budgeting, quotation, and expense-tracking experience
Preferred Qualifications
- Experience delivering events with 500+ attendees
- Corporate / Fortune 500 event experience preferred
- Bachelor’s degree preferred but not required with strong experience
Level
Junior to Mid-Level
- Compress this to a 1-page recruiter JD
- Strip procurement language or make it mandatory
EEO Statement:
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority, Gender, Disability, Religion, LGBTQI, Age, or Veteran status.