Job Description
Job DescriptionAbout UsYour next adventure in commercial real estate support starts here!
Join a well-established and respected commercial real estate firm specializing in the retail and shopping center industry since 1996. We are a collaborative and dynamic team dedicated to providing exceptional service and achieving outstanding results for our clients throughout Oregon and Southwest Washington. As a key member of our small but fast-paced office, you will contribute directly to our success and play a vital role in maintaining our positive and professional environment.
OverviewWe are seeking a highly organized and proactive Transaction Assistant & Office Coordinator to support our commercial real estate brokers and ensure the smooth and efficient operation of our office. This in-person role is often the first point of contact for clients and requires a positive, patient, and professional demeanor both in person and over the phone. The ideal candidate will be a solution-oriented, self-motivated individual who thrives in a fast-paced environment and can adapt to changing priorities daily.
Responsibilities
- Provide comprehensive administrative support including word-processing, spreadsheet creation, and data entry for the entire office, preparing documents such as letters of intent, purchase & sale agreements, and listing agreements with strong proficiency in Microsoft Word and Excel
- Conduct thorough research on property ownership, contact information, and zoning regulations
- Accurately enter and maintain lease data within the firm's CRM system (Salesforce/Apto)
- Assist the Graphic Designer/Print Production Coordinator with marketing projects, utilizing Adobe Creative Suite (InDesign) to create and edit tour books, flyers, aerials, presentations, website posts, and listings
- Professionally operate a cloud-based multi-line telephone system, route calls efficiently, and warmly welcome clients and guests
- Proactively manage office supplies, assist with the repair and maintenance of office equipment and facilities, and ensure the smooth day-to-day functioning of the office
- Other tasks as needed
Qualifications and Skills
- Associate degree or higher
- Minimum of 2 years of experience in an office administration support role or sales support
- Excellent customer service skills and a professional demeanor
- Strong proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and Adobe Creative Suite (InDesign)
- Minimum of 2 years of experience answering and managing a multi-line telephone system
- Possess strong analytical skills with meticulous attention to detail and organization
- Excellent oral and written communication skills
- Ability to thrive in a fast-paced in-person office environment, effectively manage multiple projects simultaneously, and adapt to changing priorities and tight deadlines
Schedule: Monday - Friday (8:00AM - 5:00PM)
Compensation: $25.00 - $30.00 Hourly
This is a fantastic opportunity! Apply Today!
We offer employees weekly paychecks (direct deposit), and upon eligibility we offer health insurance (Kaiser), accrued paid sick time (Oregon Paid Sick Leave), and a retirement option (OregonSaves).