Job Description
Job Description
The Human Resource Coordinator aids with and facilitates the human resource processes at all business locations. This role administers employee health and welfare plans, processes payroll and acts as liaison between employees and insurance providers. This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. The Human Resource Coordinator makes that certain plans are administered in accordance with federal and state regulations and that plan provisions are followed. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.
POSITION RESPONSIBILITIES:
- Perform administrative duties, such as creating and maintaining employee files and database
- Maintaining physical and digital files for employees and their documents, benefits and attendance records
- Coordinate pre-employment screenings
- Process e-verify, and audit and update 1-9s
- Coordinate and conduct new hire orientation
- Distribute employee correspondences as needed
- Coordinate employee work related injury service/care and documentation with carrier
- Coordinate benefits open enrollment, and benefits literature review with broker’s administrative representative
- Coordinate and conduct employee health benefits and 401K orientation
- Provide Spanish translation for employee relations purposes
- Maintain proper records of employee attendance and leaves
- Process payroll weekly – Review hours on time and attendance system, run reports, check hours and enter on payroll system, and process.
- Audit time off requests on payroll system.
- Ensure prompt communication with employees and timely resolution to their queries
- Collaborating with outside vendors on facility maintenance crew preservice protocols such as background checks, drugs screening and employment authorization checks due to ITAR regulations
- Other duties as assigned.
Qualifications and Education Requirements:
- Background in human resources or related field and/or equivalent experience.
- At least two years related experience required.
Required Skills/Abilities:
In order to effectively manage a company’s employees, the HR Coordinator should have certain hard and soft skills, including:
- Knowledge of administrative tasks and responsibilities
- Excellent verbal and written communication skills.
- Strong empathy, interpersonal and customer service skills.
- Detail oriented with excellent organizational skills.
- Working understanding of human resource principles, practices and procedures.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Word/Excel/Outlook, payroll system or related software.
- Problem-solving skills and resourceful thinking
- Ability to effectively interact across all levels of the organization
- Ability to work effectively in a team environment
- Ability to maintain professional appearance and behavior
- The person in this position frequently communicates with staff and management who have inquiries, therefore, he/she must be able to exchange accurate information in these situations
- Must possess a strong work ethic
Monday - Thursday 7am - 3:30pm; Friday 6am - 2:30pm