Executive Administrative Assistant

Job Description

Job DescriptionSenior Administrative Assistant
Location: Walnut Creek, CAPay Range: $25–$29/hour
Full-Time, Onsite: Flexible Start Time between 8-9am
Temp-to-HireWe are actively seeking a Senior Administrative Assistant to join a well-established, growth-oriented firm in the risk management and insurance space. This is a newly created role supporting a high-performing senior partner who leads a large, fast-moving book of business and a team of 10+ professionals. In this position, you’ll act as a true right hand, playing a critical role in keeping priorities aligned, operations flowing smoothly, and communication streamlined.
This opportunity is ideal for someone who thrives in a dynamic environment, enjoys anticipating needs before they arise, and is excited about building a long-term career home. If you bring strong organizational instincts, a proactive mindset, and the ability to pivot seamlessly, you’ll find plenty of room to grow and make a meaningful impact here. For the right person, there may also be an opportunity to pursue an insurance license and deepen industry expertise.
Reasons to Join This Team:

• Step into a newly created, high-impact role with meaningful visibility and influence
• Work alongside an experienced leader managing a substantial and complex client portfolio
• Enjoy a collaborative and supportive environment where initiative is recognized and encouraged
• Gain exposure to the insurance and financial services industry with potential licensing opportunities

What You’ll Do

• Serve as the primary administrative partner to a senior leader, helping manage daily priorities and long-term initiatives
• Coordinate and maintain a complex calendar, proactively resolving conflicts and anticipating scheduling needs
• Organize travel arrangements, meeting logistics, and key business commitments with attention to detail
• Act as a gatekeeper by prioritizing incoming requests and ensuring timely follow-up
• Support team coordination across a group of 10+ account managers and administrative staff
• Prepare, format, and edit professional documents, reports, and presentations using Microsoft Office tools
• Maintain organized systems and processes that improve efficiency and visibility across projects
• Communicate clearly and professionally with internal stakeholders and leadership
• Take initiative to identify gaps, solve problems, and keep priorities moving forward
• Provide occasional administrative support to office leadership as needed

To Be Successful in This Role, You'll Bring:

• 3+ years of administrative support experience, preferably within insurance or financial services
• Advanced organizational skills with the ability to manage multiple priorities and shifting deadlines
• Strong proficiency in Microsoft Excel, Word, and PowerPoint
• A proactive, forward-thinking mindset with the ability to anticipate needs and act independently
• Excellent communication and interpersonal skills with a polished, professional presence
• High level of reliability, discretion, and attention to detail
• Ability to adapt quickly in a fast-paced environment and shift priorities as needed

Dynamic’s benefits and leave programs for Temporary and Temp to Hire Associates are provided in our employee handbook and are reviewed during onboarding and follow state, local, and federal laws. Eligibility and accrual rates may vary based on work location and employment status.
Dynamic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.