Job Description
Job Description
The Administrative Assistant/Receptionist plays a crucial role within a large administrative department, providing multi-department support and maintaining smooth daily operations. This position involves managing reception duties, handling communications, and coordinating schedules while regularly interacting with senior management. The ideal candidate is organized, effective at multitasking, and skilled in delivering excellent customer service without the need for travel.
Responsibilities
- Manage front desk reception duties and greet visitors
- Coordinate scheduling and appointment bookings across multiple departments
- Handle correspondence, including phone calls and emails
- Perform data entry and maintain record keeping
- Oversee office supply inventory and ordering
- Organize filing systems and documentation
- Coordinate meeting logistics and support senior management interactions
- Manage telephone systems and assist with customer inquiries
Preferred Qualifications
- 1+ years of experience in administrative support
- High school diploma or equivalent
- Proficiency with Microsoft Office Suite
- Experience with appointment scheduling
- Strong verbal and written communication skills
- Excellent multitasking and time management abilities
- Customer service orientation
- Accurate data entry and strong organizational skills