Job Description
Job Description
Mitchell Hamline School of Law is seeking to hire a full-time Program Administrator. This position supports the operations of the Health Law Institute (HLI) including the Health Care Compliance Program (HCCCP). Responsibilities include the production of marketing and recruiting campaigns, as well as administrative support for JD and non-JD certificate programs and course logistics, events, budgets, and new programming. This position builds relationships with, and provides support to, students, faculty, adjuncts, alumni, advisory board members, guest speakers, and industry partners.
Essential Duties and Responsibilities:
Marketing and Recruitment:
- Lead the production of marketing campaigns and materials for all HLI programs. Recommend and implement new marketing and recruitment techniques.
- Update and manage the HLI contact list. Create copy for, and post information to Facebook, Twitter, and LinkedIn. Update the website, gather information for, and draft e-Newsletters in collaboration with the Institute Director.
Certificate and Course Logistics:
- Coordinate certificate admissions process.
- Provide administrative support to certificate students.
- In collaboration with the Institute Director, coordinate course offerings and provide faculty support.
- Assist faculty with course management including Mitchell Hamline's learning platform, Canvas.
- Organize course descriptions, dates/times, and syllabi and coordinate course creation with the Registrar.
Event Management:
- Support and implement planned events throughout the academic year in collaboration with the Institute Director including speakers, program descriptions, marketing materials, and recruitment of attendees.
- Sponsorship management, track event attendance, and lead the day of event management.
- Coordinate flights, hotels, and ground transportation for speakers. Process honorarium and reimbursement payments requests.
- Support administrative colleagues with events.
Institute Operations and Budget Management:
- Responsible for assisting the Institute Director in creating the annual HLI budget.
- Responsible for managing the HLI budget including monthly reports, check requests and deposits, monitoring costs and revenue streams, and credit card oversight.
- Serve as the first point of contact for prospective students, enrolled students, faculty, and staff.
- Supervise the HLI student worker.
- Track data related to certificate programs, students, courses, alumni, marketing, etc.
- Respond to inquiries related to certificate programs, budget, students, etc.
- Coordinate with the Student Health Law Society.
- Supports Faculty as assigned.
- Performs other duties and responsibilities as required.
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
Knowledge, Skills, and Abilities:
- Excellent written and verbal communication skills
- Demonstrated problem solving skills
- Ability to handle multiple tasks with strong time management and prioritization skills
- Excellent attention to detail
- Strong customer service skills
- Ability to work with data and information requiring a high degree of confidentiality and discretion
Minimum Qualifications:
- Associates degree in Business, Project Management, Communications, or other related fields (may consider a combination of education and experience).
- 3 years of experience in office or program administration
- Proficient word processing software skills.
- Exceptional interpersonal and communication skills. Responsive, proactive, and detail oriented.
- Strong writing skills.
- Effective listening and excellent organizational and time-management skills.
Preferred Qualifications:
- Bachelor's degree in Business, Project Management, Communications, or other related fields.
- 5 or more years of experience in office or program administration
- Knowledge of higher education policies and procedures.
- Experience in event planning.
- Experience with marketing and recruitment in an educational setting.
Compensation Range: The anticipated compensation range for this position is $25.50 - $31.25 hourly.
Benefits:
- Health insurance
- Dental insurance
- Life/AD&D insurance (MHSL pays for)
- Optional Life Insurance
- Disability Benefits (MHSL pays for)
- Paid time off (PTO)
- 403(b) Retirement plan (Generous MHSL match)
- Employee Assistance Program (EAP)
- Competitive compensation package
- A respectful workplace
To apply, please submit a cover letter and resume. Review of applications will begin immediately and will continue until the position is filled or otherwise closed at the School's discretion.
Mitchell Hamline School of Law does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.
Notice of Nondiscrimination re: Title IX Sex Discrimination
Mitchell Hamline School of Law prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions about sex discrimination or harassment to the Title IX Coordinator. The notice of nondiscrimination and information about reporting concerns is located on our website (https://mitchellhamline.edu/students/title-ix/).
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