Director of Fellowship & Awards

Director of Fellowship & Awards

Job ID: 14825
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: Regular

Position Information

Hiring Department: Student Fellowship and Awards- VPSA

Reports To: Vice President for Student Affairs

Job Location: Union Complex

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: $88,000 annually

Required Application Materials:

• Resume or CV
• Cover Letter
• List of three professional references (at least 2 must be current or former supervisors)

Position Summary

TheDirector of National and International Fellowships and Awards will lead UTEP's efforts in strengthening a culture of scholarship and increasing the number of high quality applicants for prestigious fellowships and honors such as Rhodes, Marshall, Schwarzman, Fulbright, Udall, Gilman, Goldwater, Hertz, and Truman. From education and awareness to mentoring and celebrating student success, the Director will be a champion for high-achieving students to successfully navigate through the many fellowship and scholarship opportunities available to them, including engaging faculty as mentors and panelists for the selection of students for these awards.

Competitive applicants will have experience facilitating national and international fellowships, particularly those that require institutional endorsement. Candidates will also have demonstrated experience and an innovative approach to marketing, recruiting and preparing students for these opportunities in addition to partnering with faculty, staff, departments and programs found in a University setting. Familiarity with and passion for serving a predominantly Latino, first-generation college-going student population is essential. The Director, a key member of the leadership team, will work collaboratively with the Office of the President, the Office of the Provost, the Divisions of Academic Affairs and Student Affairs including the Graduate School in addition to national and international agencies, programs and organizations to meet the goal of increasing the number of applicants for prestigious fellowships and awards.

Statement of Duties and Responsibilities:

• Responsible for the strategic mission and vision of the Office of Student Fellowships and Awards, including developing, implementing, and conducting a comprehensive department assessment plan that includes but is not limited to, tracking student engagement through monthly Department Dashboards, Impact Reports, and an Annual Work Plan containing specific and measurable goals and objectives.
• Provide leadership, management and budgetary oversight of the department including the supervision of the employees of the department including graduate and undergraduate students.
• Serve as primary advisor for highly competitive, national and international fellowship and scholarship opportunities requiring institutional endorsement and maintaining up-to-date information, knowledge and understanding of national fellowships and awards requirements, policies, procedures, and application processes, submission criteria and deadlines.
• Develop and manage an educational outreach campaign to build awareness of these opportunities among UTEP's predominantly Latino, first-generation student population and ultimately applicants for fellowships and awards.
• In partnership with faculty and staff, develop and manage strategies to identify high potential students early in their undergraduate college career to pursue such opportunities and provide necessary guidance and encouragement.
• Engage faculty mentors to assist students with their application, particularly in cases where the fellowship involves research proposals and to serve on review panels for specific awards.
• Work with qualified students to ensure they meet the deadlines with high quality applications, connecting them with institutional resources in order to improve their prospects for success.
• Facilitate and conduct a series of workshops pertaining to the application process, personal statements and other necessary components of competitive programs.
• Identify faculty, staff, community members and campus visitors who have earned prestigious national and international fellowships, honors or scholarships in the past or who have served as reviewers of such applications for the various granting organizations, and arrange for them to meet with prospective UTEP applicants.
• Manage the Hawkins Scholarship, a UTEP-specific honor, providing two students of outstanding intellect and character who show promise of becoming leaders capable of addressing important challenges facing humanity funding to support education expenses most notably experiences away from campus (study abroad, internships, research, etc.) in preparation for the student's graduate education.
• Manage Undergraduate Fellows Program, a program designed to help outstanding first-year and second-year students planning to apply for nationally competitive fellowships during their undergraduate career.
• Develop a plan to publicize student achievements including regular updates to Deans and Chairs on fellowship applicants.
• Facilitate department events that recruit students to pursue prestigious fellowships and celebrate award recipients' achievements, including the Scholars and Fellowship Fair and the annual Celebration of Success.
• Establish a campus calendar for awards requiring institutional nomination/endorsement and develop Learning Management System modules to keep potential applicants informed, engaged and on track with deadlines.
• Serve as the liaison or institutional representative to funding agencies when appropriate.
• Serve as the Advisor for UTEP's Phi Kappa Phi Honor Society.

Participates in various committees, professional trainings, industry conferences, and conventions as needed.

Represent the university on a national level by hosting campus visits from fellowship partners and funding agencies; actively engaging with the National Association of Fellowship Advisors (NAFA); and cultivating strategic relationships with national fellowship organizations, funding agencies, and Fulbright country commissions to strengthen institutional visibility and support student success.

Knowledge of all Microsoft Office software, and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.



Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

Education: Master's degree

and

Experience: Three years post master's in related field. Strong organizational skills and demonstrated excellence in written and oral communication. An ability to exercise good judgement, discretion, and work effectively with diverse groups. Strong coaching and mentoring skills.

Preferred Qualifications: Doctorate degree and demonstrated experience facilitating the processes associated with national and/or international fellowships, particularly those that require institutional endorsement (Rhodes, Marshall, , Fulbright, etc.). Prior experience serving as a Reviewer for regional, national or international fellowships and awards.

Why Pick UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution's core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature.

About the Department

The UTEP Division of Student Affairs not only helps our students excel in the classroom, but also prepares students for a lifetime of success and accomplishment. With more than 280 clubs and organizations ranging from academic/professional to social and service groups, opportunities to study abroad, attend concerts, live on campus and participate in a multitude on intramural teams, there are countless ways for students to get involved. In fact, students who are involved on campus do better academically, persist to degree completion, have a deep sense of belonging to UTEP and develop lifelong friendships including an expansive professional network. Students will also find programs and services that focus on helping make the transition to college life, pay for school, study and enhance their university experience. Student life at UTEP is as dynamic and diverse as our student body.

The Division also offers an array of support, resources and services that focus on helping make the transition to college life easier, paying for school, support for mental health and wellbeing, and enhancing students overall university experience. Student Affairs plays an important role in supporting the University's mission and strategic plan and prepares graduates for leadership and lifelong success.

The Office of Student Fellowships and Awards helps UTEP students and recent alumni identify prestigious, nationally competitive, funding opportunities and provides support as they prepare their application materials. Nationally competitive awards are more than just money—they are transformative experiences that give you a competitive edge for graduate school and your future career.

Miner Perks and Benefits

What UTEP Offers:

• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program
• And much more! Visit our Benefits Summary Page for more information on our additional benefits.
  

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

Additional Information

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.


To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=14825&PostingSeq=1







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