Job Description
Job DescriptionBenefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
ABOUT AID:
Advanced Infrastructure Design, In. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation (NDT/NDE) of highway infrastructure (bridges and pavements), pavement evaluation and design, geotechnical design and subsurface investigation, subsurface and utility mapping, and forensic studies.
JOB DESCRIPTION:
Our team thrives in a culture of intense positivity, high productivity, and deep commitment to service excellence. We are seeking a dedicated and experienced Office Liaison to keep our operations running smoothly, support our growing team, and contribute to our strong internal culture. If you are someone who thrives in a collaborative environment, enjoys solving problems, and has a knack for keeping operations running smoothly, we would love to hear from you.
KEY RESPONSIBILITIES:
Office & Team Operations
- Serve as the central point of contact for all office-related issues
- Interact regularly with engineering and leadership teams to ensure day-to-day needs are met
- Coordinate office maintenance, supplies, equipment, and vendor relationships
- Ensure the office environment is organized, efficient, and aligned with company culture
Accounting & Financial Support
- Enter financial data and transactions into QuickBooks
- Track and file invoices, receipts, and expenses
- Generate and maintain financial reports, reconciliations, and summaries
- Support coordination with external accountants or financial consultants
HR & Employee Benefits Administration
- Support management of employee benefits including 401K, health insurance, vacation/sick leave tracking (with help from other staff and vendors)
- Maintain personnel records and assist with onboarding/offboarding
- Ensure compliance with employment policies and confidentiality standards
Document Management
- Create, update, organize, and maintain company documents, including:
- Personnel files
- Invoices and financial records
- Project-related documents
- Company policies and internal communications
- Ensure digital and physical filing systems are up-to-date and secure
Communication & Culture
- Draft and manage internal communications, memos, policy updates, and occasional external correspondence
- Promote a strong, positive, and service-driven office culture
- Help foster teamwork, transparency, and high performance across teams
REQUIRED QUALIFICATIONS:
- Bachelors degree in Business Administration, Accounting, Human Resources, or a related field (strongly preferred).
- 5+ years of experience in office management, administration, or operations, preferably in an engineering, architecture, or construction (AEC) firm.
- Proficiency in QuickBooks and Microsoft Office (especially Excel and Word).
- Strong understanding of basic accounting/bookkeeping and HR functions.
- Excellent writing, editing, and verbal communication skills.
- Proven ability to manage people and coordinate across departments.
- Strong analytical and numerical skills.
Ideal Candidate Will Be:
- Deeply committed to the organizations success and to delivering high-quality internal service.
- Highly motivated, positive, and proactive.
- Able to manage multiple priorities calmly and effectively.
- A seasoned people manager who can work across roles and personalities.
- Organized and detail-oriented with a systems mindset.
- A natural communicator who thrives in a collaborative environment.
- Experience with document control systems and project management tools (e.g., Deltek, NetSuite, or similar) preferred.
To apply, send your resume to the following email with the subject: Office Liaison sbehbahani@aidpe.com
JOB SITE:
This is a full time in person job. Prospective candidates should be able to commute or relocate to the Township of Hamilton, NJ, 08691.