Job Description
Job Description
We are looking for a dedicated Office Manager to oversee and optimize office operations for our Carlsbad and Irvine locations. This position involves ensuring smooth day-to-day activities, maintaining supplies, and coordinating events while supporting talent acquisition and onboarding efforts. As a Contract-to-long-term role, this opportunity offers the potential for growth within the organization.
Responsibilities:
• Oversee office operations, including coordinating shipments and arranging maintenance for both Carlsbad and Irvine locations.
• Maintain an adequate stock of office and kitchen supplies for both offices, ensuring timely replenishment.
• Plan and execute office events, including ordering meals and coordinating logistics.
• Manage the upkeep of outdoor patio furniture at the Carlsbad office.
• Handle expense reporting for both office locations, ensuring accuracy and timeliness.
• Develop and maintain an organized filing system for company documents to ensure easy retrieval.
• Support the talent acquisition process by entering candidate information, preparing offer letters, and setting up new hires in the system.
• Facilitate onboarding for new team members, including on-site support when required.
Requirements:
• Proven experience in administrative office management or related roles.
• Ability to efficiently order and manage office supplies.
• Strong organizational skills for maintaining filing systems and coordinating events.
• Previous experience with receptionist duties or front-office operations.
• Familiarity with onboarding processes, including candidate data entry and offer letter preparation.
• Proficiency in handling expense reporting and ensuring compliance.
• Excellent communication and interpersonal skills for liaising across teams.
• Ability to travel between locations as needed, with most time spent in Carlsbad.
• Proven experience in administrative office management or related roles.
• Ability to efficiently order and manage office supplies.
• Strong organizational skills for maintaining filing systems and coordinating events.
• Previous experience with receptionist duties or front-office operations.
• Familiarity with onboarding processes, including candidate data entry and offer letter preparation.
• Proficiency in handling expense reporting and ensuring compliance.
• Excellent communication and interpersonal skills for liaising across teams.
• Ability to travel between locations as needed, with most time spent in Carlsbad.