Job Description
Job Description
Position Summary:
The Accounts Payable Specialist is responsible for managing and processing the company’s outgoing payments and ensuring that all invoices are accurately entered, approved, and paid on time. This role plays a key part in maintaining strong vendor relationships and supporting the company’s financial operations through efficient and accurate bookkeeping.
Key Responsibilities:
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Review, code, and process vendor invoices in accordance with company policies and procedures.
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Reconcile invoices to purchase orders and receiving documentation.
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Prepare and process check runs, electronic payments, and ACH/wire transfers.
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Maintain accurate and organized files for vendor invoices, statements, and payment records.
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Respond to vendor inquiries and resolve discrepancies in a timely and professional manner.
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Assist in month-end closing processes including accruals and reconciliation of accounts payable ledger.
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Verify and reconcile credit card transactions and employee expense reports.
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Ensure compliance with internal controls and company policies related to disbursements.
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Collaborate with procurement, receiving, and other departments to resolve invoice issues.
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Support audits by providing documentation and explanations as needed.
Qualifications:
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Education: Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
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Experience: 2+ years of accounts payable or general accounting experience.
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Skills:
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Strong attention to detail and accuracy.
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Proficient in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite).
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Excellent organizational and time-management skills.
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Strong communication and interpersonal skills.
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