Job Description
Job Description
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Richmond, California. In this role, you will provide essential administrative support to ensure the smooth operation of daily activities. This position offers a hybrid work environment and requires approximately 32 hours of work per week, with flexibility on most days except for scheduled meetings.
Responsibilities:
• Manage inbound and outbound calls professionally, addressing inquiries and resolving issues promptly.
• Coordinate schedules and arrange appointments to support team members and departmental activities.
• Maintain accurate records by performing data entry tasks and updating relevant databases.
• Prepare and process expense reports with attention to detail and adherence to company policies.
• Handle email correspondence, ensuring timely responses and clear communication.
• Create and format documents, presentations, and spreadsheets using Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook.
• Record meeting minutes and distribute them to relevant stakeholders in a timely manner.
• Provide exceptional customer service support to internal and external contacts.
• Assist in organizing and preparing materials for meetings and presentations.
• Support the team with additional administrative tasks as needed.
If you are interested apply today and call us at (510)470-7450
• Minimum of 2 years of experience in an administrative or support role.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Demonstrated ability to handle confidential information with discretion.
• Experience in scheduling appointments and managing calendars.
• Ability to work independently in a hybrid work environment.
• Familiarity with processing expense reports and maintaining accurate records.