Trademark Executive Assistant

Job Description

We are seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative, operational, and client service support within a Trademark practice. This role supports attorneys, paralegals, and practice leadership across trademark prosecution and disputes, client onboarding, business development, billing, and executive-level coordination. This role will sit hybrid in Silicon Valley, CA.

Key Responsibilities Include:

• Drafting and managing trademark-related documents and filings

• Coordinating with USPTO tools, docketing, vendors, and foreign counsel

• Supporting client onboarding, engagement letters, and conflicts processes

• Assisting with business development, marketing materials, CRM updates, and social media support

• Reviewing prebills, monitoring billing arrangements, and supporting collections

• Managing complex calendars, travel, meetings, and executive communications

• Supporting practice administration initiatives and special projects

Qualifications:

• 3+ years supporting law firm partners or senior executives

• 3+ years of trademark prosecution and/or dispute experience (domestic and foreign)

• Strong organizational, communication, and problem-solving skills

• High level of discretion, accountability, and professionalism

• Proficiency with MS Office, Adobe Acrobat, CRM tools, and collaboration platforms