Job Description
Job DescriptionDescription:
Job Title: Part-Time Administrative Assistant
Location: On-site – Brisbane Office
Reports To: Karen Fuhrey, President
Job Summary:
We are seeking a reliable and detail-oriented Part-Time Administrative Assistant to provide direct administrative support to President of HUNT Mortgage. This position is ideal for someone who thrives in a fast-paced environment, is comfortable handling confidential information, and can take initiative to keep things organized and running smoothly. The role requires a consistent on-site presence for hands-on support.
Key Responsibilities:
- Review, sort, and prioritize incoming emails, mail, and communications
- Manage calendars, set appointments, and coordinate internal meetings
- Organize and maintain physical and digital files
- Prepare and track documents related to repurchased loans, underwriting pends, and internal operations
- Handle basic data entry and administrative support tasks
- Ensure weekly, biweekly, and monthly reports are completed accurately and submitted on time
- Communicate with internal departments to follow up on action items
- Assist in reducing email clutter by identifying and separating solicitations from actionable items
- Provide general office support and occasional errands within the building
- Maintain confidentiality at all times
Preferred Qualifications:
- Experience in the mortgage, real estate, or financial services industry
- Familiarity with systems like Encompass, Outlook, or CRM tools (a plus)
Schedule & Hours:
- Part-Time: 20-25 hours per week (flexible schedule, to be discussed)
- Opportunity for additional hours as needed during high-volume periods
Requirements:
Requirements:
- 2+ years of administrative or assistant experience preferred
- Excellent organizational skills and attention to detail
- Strong written and verbal communication
- Proficient with Microsoft Office (Word, Excel, PowerPoint)
- Ability to multitask and prioritize independently
- Professionalism and discretion when handling sensitive information
- Must be available to work on-site at the Brisbane office
Preferred Qualifications:
- Experience in the mortgage, real estate, or financial services industry
- Familiarity with systems like Encompass, Outlook, or CRM tools (a plus)
Schedule & Hours:
- Part-Time: 20-25 hours per week (flexible schedule, to be discussed)
- Opportunity for additional hours as needed during high-volume periods