Job Description
About FastSensor
FastSensor is a pioneering company at the intersection of AI and event analytics, dedicated to transforming how events and trade shows are measured and optimized. Through cutting-edge technology, we empower organizers, brands, and exhibitors to harness the power of data and analytics to drive better engagement and measurable outcomes.
Why FastSensor?
- Innovative Technology: Support a team that’s redefining how live events are measured and optimized through real-time AI and behavioral analytics.
- Impactful Role: Play a key part in ensuring our operational engine runs smoothly—from managing our hardware to supporting critical internal functions.
- Collaborative Culture: Work closely with cross-functional teams in a fast-paced, problem-solving environment where every voice matters.
Position Summary
FastSensor is seeking a proactive and detail-oriented Administrative Assistant to support internal operations and ensure the smooth coordination of our inventory and hardware logistics. This is a full-time, in-office position based in Chicago, IL, reporting directly to the Finance & Administration Manager. The role touches multiple departments and is ideal for someone who thrives in a fast-paced tech environment.
What You’ll Do
- Support day-to-day operations, scheduling, and office communications
- Manage vendor communications and internal coordination
- Prepare, package, and ship equipment for trade shows and events
- Receive, inspect, and log incoming and returned equipment
- Organize digital documents and maintain filing systems (Google Drive, HubSpot, etc.)
- Prepare internal reports and assist with documenting workflows
What Success Looks Like
- Build a strong understanding of FastSensor’s workflows within the first 30 days
- Maintain accurate hardware tracking and ensure timely event deployments
- Proactively improve internal organization and communication processes
- Consistently meet operational deadlines while providing responsive support to internal teams
- Establish yourself as a trusted go-to for all administrative and inventory support needs
Candidate Profile
Required Skills & Knowledge
- Strong organizational skills and attention to detail
- Proficiency with Google Workspace (Docs, Sheets, Drive)
- Experience with spreadsheet management
- Ability to troubleshoot minor tech issues and support basic IT needs
- Clear written and verbal communication skills
Attributes for Success
- Highly organized and dependable
- Coachable, eager to learn, and self-motivated
- Professional, positive, and approachable demeanor
- Able to work independently and cross-functionally in a team
Preferred Experience
- 1–3 years of experience in administrative, inventory, or operational support roles
- Startup experience a plus
Qualifications
- High School Diploma or equivalent (required)
- Previous tech or startup experience preferred, but not required – we value motivation and potential over years of experience
If you’re a detail-oriented team player excited to grow with a high-impact company at the forefront of AI and event analytics, we’d love to hear from you. Join FastSensor and help build the systems that power smarter events.