Job Description
Job Description
JOB SUMMARY
The Billing Clerk is responsible for preparing, reviewing, and processing customer invoices in an accurate and timely manner. This role ensures all billing data is complete and consistent with company policies and contract terms. The Billing Clerk works closely with operations, sales, and accounting teams to resolve discrepancies, maintain billing records, and support month-end closing activities.
ESSENTIAL FUNCTIONS:
- Comply with Eco Material Safety Policies and Procedures
- Prepare, review and process invoices, corrections, and adjustments accurately and on a timely basis using shipping manifests and other supporting documentation.
- Verify billing data and ensure compliance with company policies, contracts, and pricing agreements.
- Research and resolve billing discrepancies or customer inquiries promptly.
- Maintain organized billing records and supporting documentation.
- Collaborate closely with shipping, customer service, and plant personnel to resolve billing discrepancies and ensure timely invoicing.
- Post payments, adjustments, and credits to customer accounts as needed.
- Assist with month-end and year-end closing processes, including reconciliations and reporting.
- Monitor aging reports and assist with collections or follow-up on outstanding invoices.
- Support internal and external audits by providing billing documentation or explanations.
- Identify opportunities to improve billing processes and increase efficiency.
- Process invoices, corrections, and daily basis using shipping manifest
- Generate and distribute monthly reporting packages for assigned Utility locations.
- Regular attendance, timeliness and scheduling flexibility
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of accounting principles
- Strong attention to detail and accuracy
- Ability to solve problems and resolve discrepancies
- Effective communication skills
- Provide excellent customer service
- Proficient MS Excel and other MS Office applications
- Experience with ERP systems (ie. Oracle)
- Excellent math, organizational, time management skills
- Ability to work collaboratively and independently as needed
EDUCATION AND/OR EXPERIENCE
The employee should have the following:
- High School Diploma or equivalent
- 3-5 years’ experience in a relevant field
- Experience using Oracle, SAP or other ERP system a plus.
ESSENTIAL PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
The employee should possess the ability to:
- Be exposed to sounds or noise levels that maybe uncomfortable
- Withstand exposure to temperature extremes inside or out
- Prolong standing or in stationary position
- Complete repetitive movements
- Bend and/or twist
- Lift/move/transport items up to 15 pounds
- Ability to move or traverse about the facilities
- Ability to work around dust, chemicals, and other substances, and in various environmental conditions
- Wear all required personal protective equipment (hearing, vision and hardhat protection)
This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities or may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
DESCRIPCIÓN DE TRABAJOS DE ECO MATERIAL TECHNOLOGIES
Título del trabajo: Empleado de facturación
Departamento: Puede variar por Unidad de Negocio
Informa a: Gerente de contabilidad
Supervisa: Nadie
Estado FLSA: No exento
Código de trabajo: 100050
RESUMEN DE TRABAJO
El Empleado de facturación compila datos y prepara facturas realizando las siguientes tareas.
FUNCIONES ESENCIALES:
- Cumplir con las políticas y procedimientos de seguridad de Eco Material
- Asistencia regular, puntualidad y flexibilidad de horarios
- Procesar facturas, correcciones y paquetes de informes mensuales
- Reportar servicios públicos
- Trabaja en estrecha colaboración con TSR, gerentes de planta, contactos de servicios públicos, clientes y la división de transporte
- Tener una asistencia regular, puntualidad y flexibilidad de horario
CONOCIMIENTOS, HABILIDADES Y CAPACIDADES
- Comprensión básica de matemáticas, principios de contabilidad
- Atención al detalle y precisión
- Capacidad para resolver problemas y comunicarse con claridad
- Proporcionar un excelente servicio al cliente
- Competente en MS Office (especialmente Excel)
- Excelentes capacidades en matemática, organización, gestión del tiempo y comunicación
EDUCACIÓN Y/O EXPERIENCIA
El empleado debe tener lo siguiente:
- Diploma de Secundaria o equivalente
- No se requiere experiencia o entrenamiento
REQUISITOS FÍSICOS ESENCIALES/ENTORNO DE TRABAJO
El empleado debe poseer la capacidad de:
- Exponerse a sonidos o niveles de ruido que pueden ser incómodos
- Resistir la exposición a temperaturas extremas internas o externas
- Permanecer de pie por mucho tiempo o en posición estacionaria
- Completar movimientos repetitivos
- Inclinarse y/o girar
- Levantar/mover/transportar artículos de hasta 15 libras
- Capacidad para moverse o recorrer las instalaciones
- Capacidad para trabajar alrededor del polvo, productos químicos y otras sustancias, y en diversas condiciones ambientales
- Usar todo el equipo de protección personal requerido (protección auditiva, visual y casco)
Esta no es necesariamente una lista exhaustiva de responsabilidades, deberes, habilidades, esfuerzos, requisitos o condiciones laborales relacionadas con el trabajo. Todos los deberes y responsabilidades corresponden a funciones y requisitos laborales esenciales y están sujetos a posibles modificaciones para acomodar razonablemente a las personas con discapacidades o podrían excluir a las personas que representan una amenaza directa o un riesgo significativo para la salud o la seguridad de ellos mismos o de otros. Si bien esto pretende ser un reflejo exacto del trabajo actual, la gerencia se reserva el derecho de revisar el trabajo o exigir que se realicen otras tareas según lo asignado. Este documento no crea un contrato de trabajo, implícito o de otro tipo, distinta de la relación"a voluntad".
M-F 8am to 5, some OT required