Job Description
Job DescriptionDescription:
Position Overview:
Under the direction of the Senior Human Resources Manager, the Payroll & HRIS Manager supports multiple divisions and oversees the daily operations of payroll processing and related general accounting duties. This role manages payroll accounting functions, maintains payroll-related financial records, and partners with HR, Finance, and external auditors to support internal controls and reporting requirements. The position is part of a knowledgeable, flexible, and enjoyable HR team that works closely with all aspects of the organization. This is a supervisory position.
Responsibilities:
Payroll Management:
· Manage and process employee payroll information, ensuring accurate and timely payment is made to employees for each payroll period.
· Ensure compliance with wage, hour, tax, and benefit laws and regulations.
· Review and approve payroll reports, reconciliations, and adjustments.
· Manage garnishments, deductions, and employee time/attendance records
· Files required documents and reports according to the Company’s and state and federal payroll guidelines (i.e., W-2s, garnishments, etc.)
· Makes recommendations to support new processes or improve current processes
· Prepares training materials, guides, and documentation when needed
· Responds to payroll questions and concerns of employees, researching records and involving other resources/staff as needed.
HRIS Oversight:
· Serve as primary administrator for the HRIS
· Maintain and update system configuration, security roles, workflows, and data integrity
· Develop, automate, and deliver HR and payroll analytics
· Partner with HR and IT to improve processes, increase efficiency, and enhance user experience
· Troubleshoot HRIS issues
Accounting Oversight:
· Oversee general ledger entries, payroll journal postings, and account reconciliations.
· Support the finance teams with month-end and year-end close processes, ensuring the accurate recording of payroll and benefit costs.
· Prepare reports for management and external stakeholders as required.
Compliance and Reporting:
· Ensure adherence to federal, state, and local payroll tax regulations
· Coordinate with auditors and provide necessary payroll and accounting documentation
· Maintain confidentiality of employee records and sensitive financial data
· Keeps current with HR payroll policies and public policy changes affecting payroll rules and guidelines; provides input to policies and procedures for payroll processing.
· Builds professional Excel reports from payroll reporting software
Leadership and Team Development:
· Supervise and train payroll staff, providing coaching and feedback
· Develop efficient processes and recommend system enhancements
· Foster a culture of accuracy, accountability, and continuous improvement
Marginal Job Functions:
· Other projects as needed.
Requirements:
Education:
· Bachelor’s degree in Accounting, Finance, or a related degree required
· Additional consideration given for Certified Payroll Professional certification (CPP)
Experience:
· Minimum of six years of experience with processing payroll for a multi-state employer
· 2-3 years in a payroll or HRIS leadership role
· Experience with computerized payroll systems and HRIS systems
· Paylocity experience is a plus
· Experience with Local, State, and Federal pay and taxation regulations
Other Requirements:
· Advanced knowledge of standard payroll concepts, practices, and procedures is required
· A thorough understanding of general accounting, payroll regulations, and compliance requirements is required
· Expert Excel skills that include proficiency in v-lookups and pivot tables
· Excellent analytical, organizational, and problem-solving skills
· Exceptional attention to detail, meeting deadlines, and providing a high level of customer service
Benefits:
We offer an excellent compensation package and team-oriented work environment with growth opportunities. Some of our outstanding benefits include:
· Health & Dental Insurance
· Company paid Life Insurance
· 401(k)
· Paid Time Off benefits
· Product discounts
· Wellness programs
EOE/M/W/Vet/Disability
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