Talent Acquisition Specialist

Job Description

Job Description

The Talent Acquisition Specialist is responsible for managing full-cycle recruiting for corporate, skilled trades, and maintenance roles, while providing HR administrative and generalist support during lower recruiting periods. This role partners closely with hiring managers to meet workforce needs and ensures compliance with U.S. and Canada employment laws and company policies.

QUALIFICATIONS AND EXPERIENCE

ESSENTIAL

DESIRABLE

Minimum:

High School Diploma

X

Minimum of 2 years’ experience in high-volume recruiting

X

Experience conducting phone interviews

X

Working knowledge of US employment laws and HR best practices

X

Strong written and verbal communication skills

X

Proficiency in Microsoft Office

X

Strong organizational, analytical, and problem-solving skills

X

Must be legally authorized to work in the United States without current or future sponsorship

X

Preferred:

Experience recruiting for skilled trades or blue-collar environments

X

Experienced in mining/drilling or similar

X

Experience with ADP/ADP Workforce Now

X

Experience partnering with technical or operations-based hiring managers

X

Key Responsibilities

Talent Acquisition (Primary Focus):

• Manage full-cycle recruiting including sourcing, screening, interviewing, and offer coordination
• Partner with hiring managers to understand staffing needs and develop recruitment strategies
• Coordinate background checks, pre-employment screenings, and onboarding requirements
• Manage relationships with external staffing agencies and job boards
• Administer and promote the employee referral program
• Ensure timely hiring to meet workforce demands

HR Administrative Support (Secondary Focus):

• Provide support for employee lifecycle processes including onboarding, and job changes
• Maintain employee records and ensure data accuracy in HRIS (e.g., ADP or similar systems)
• Respond to employee and manager HR inquiries in a timely manner
• Assist with drafting job descriptions, offer letters, and employment documentation
• Support HR reporting and metrics tracking as needed
• Partner with payroll to process employee changes and updates as needed

Additional Responsibilities:

• Support HR policies, procedures, and compliance initiatives
• Assist with audits and ensure adherence to federal, state, and local employment laws
• Participate in process improvements and HR projects
• Other tasks as assigned by HR Manager
• Occasional travel to operational sites as needed

Key Competencies:

• High attention to detail
• Strong time management and ability to prioritize
• Resilience and adaptability in a fast-paced environment
• Collaborative team player
• Customer-service mindset when supporting employees and managers

Key Performance Indicators (KPIs)

• Time-to-fill and quality of hire
• Accuracy and timeliness of HR documentation
• Responsiveness to employee and manager inquiries
• Compliance with employment laws and company policies
• Data accuracy within HR systems
• Timely completion of HR reports and updates