Job Description
Job Description
We are looking for an experienced Senior Administrative Assistant to join our team in Minneapolis, Minnesota. In this long-term contract position, you will play a vital role in supporting curatorial and administrative tasks. This opportunity is ideal for someone with strong attention to detail and a passion for art and cultural institutions.
Responsibilities:
• Coordinate gallery schedules, including location changes, art crew assignments, label production, and photography sessions.
• Assist curators with travel arrangements, meeting schedules, invoice processing, and expense reconciliation.
• Serve as a liaison for researchers and interns, overseeing visits and special departmental projects.
• Manage public and staff requests for information, including object data, photo permissions, and appraisal details.
• Maintain curators’ calendars, draft and process contracts, and ensure inventory of office supplies.
• Support exhibition planning by adhering to timelines, assisting with publications, and compiling research materials.
• Proofread, edit, and prepare exhibition-related materials such as labels, wall texts, and scholarly documents.
• Organize and update object files, research documents, and database records to ensure accurate collections management.
• Assist with financial tasks, including processing expenses, tracking budgets, and collaborating with the Finance department.
• Participate in museum committees and cross-departmental events, contributing to member and patron engagement initiatives.
• Strong proficiency in calendar management and administrative support tasks.
• Experience working with import/export documentation and catalog management.
• Advanced knowledge of Microsoft Office Suite.
• Familiarity with museum or educational institution operations, including artifact handling and art exhibitions.
• Proven ability to manage and organize research files, databases, and collections records.
• Excellent communication and proofreading skills, especially in preparing scholarly and exhibition-related materials.
• Ability to collaborate cross-departmentally on special projects and events.
• Detail-oriented with exceptional organizational and multitasking abilities.