Job Description
Job Description
We are looking for an AP Analyst to support high-volume accounts payable operations for an organization in Monmouth County, New Jersey. This Long-term Contract position is ideal for someone who is organized, detail-focused, and comfortable managing invoice activity, payment processing, and vendor communication in a fast-paced environment. The person in this role will help maintain accurate financial records, coordinate approvals, and support timely resolution of invoice and credit issues across stores and vendor accounts.
Responsibilities:
• Manage invoice intake from system-based and manual sources, verify completeness, and route items for proper approval before payment or store billing is finalized.
• Process a large volume of store credits and payment requests accurately and within expected timelines, while ensuring vendors are notified of applicable credit activity.
• Partner with merchandising leaders to resolve disputed, rejected, or pending invoices and secure the approvals needed to move transactions forward.
• Monitor daily credit and request activity, maintaining organized tracking to support timely follow-up and issue resolution.
• Coordinate with the IT team to identify and address system-related issues affecting accounts payable workflows and transaction processing.
• Respond promptly to questions from store operators and vendors, providing attentive support and helping maintain strong working relationships.
• Obtain and review monthly vendor statements, reconcile outstanding items, and follow up on open balances to support on-time payment.
• Maintain weekly and monthly tracking of vendor invoices, research account discrepancies, and assist with vendor audit requests as needed.
• Support recurring payment cycles and contribute to month-end close activities by helping document open invoices and expense accrual information.
• 1+ year of experience in accounts payable or a closely related accounting support role.
• Hands-on experience handling high-volume invoicing with strong accuracy and attention to detail.
• Working knowledge of invoice review, payment processing, credit handling, and vendor account research.
• Ability to manage multiple priorities, meet deadlines, and stay organized in a fast-paced environment.
• Strong communication skills with the ability to work effectively with vendors, personnel, merchandising teams, and IT partners.
• Comfortable using accounting or invoice management systems, including processing items received through automated and manual channels.
• Proficiency in reconciling statements, following up on outstanding items, and supporting audit or month-end close activities.