Executive Administrative Assistant

Job Description

Job DescriptionSALARY & BENEFITS:
At Wingspan, we prioritize our employees and their wellbeing. We provide competitive benefit options to our employees and their families, including domestic partners and pets.

Our offerings include:

• Comprehensive health and Rx plans, including a zero-cost option.
• Wellness program including free preventative care
• Generous paid time off and holidays
• 50% tuition reduction at Case Western Reserve University for the MSW programs
• 403(b) retirement plan
• Pet insurance
• Employer paid life insurance and long-term disability
• Employee Assistance Program
• Support for continuing education and credential renewal
• Ancillary benefits including: dental, vision, voluntary life, short term disability, hospital indemnity, accident, critical illness
• Flexible Spending Account for Health and Dependent Care

QUALIFICATIONS:

1. Education: Minimum Bachelors’ Degree required.
2. Licensure: N/A
3. Skills/Competencies:
   1. Core Expertise: Possesses skill, knowledge and abilities to perform the essential duties of their role; keeps knowledge up to date.
   2. Cultural Competency: Demonstrates awareness, sensitivity and skills in working professionally with diverse individuals, groups and communities who represent various cultural and personal background and characteristics.
   3. Interpersonal Communication: Communicates clearly using verbal, nonverbal, and written skills in a professional context; demonstrates clear understanding and use of professional language.
   4. Professional & Ethical Conduct: Adheres to professional values such as honesty, personal responsibility, and accountability; applies ethical concepts within scope of work and adheres to Agency policies and procedures.
   5. Collaboration & Teamwork: Functions effectively as a member of a professional team that includes employees, clients and family members.
   6. Problem-Solving & Decision-Making: Recognizes problems and responds appropriately; gathers information and sorts through it to identify and address root cause issues; makes timely decisions.
4. Experience: Minimum of 2-3 years of related work experience.

AGENCY SUMMARY:
Wingspan Care Group is a nonprofit administrative and management organization that provides a united, community-based network of services so member agencies can focus on mission-related goals. Our innovative model is designed to promote sustainability and advancement among its partner agencies by streamlining operations and eliminating redundancies – resulting in improvements to the delivery of direct service operations.

JOB SUMMARY:
The Executive Administrative Assistant performs operational duties to support the Executive Director of the CME to ensure the operations of the CME comply with the OhioRISE contract with highest quality. The Executive Administrative Assistant will supervise and manage the Quality Assurance Coordinator and the Outreach/Admissions Coordinators in Lorain and Medina County.

ESSENTIAL DUTIES:

1. Provide direct oversight, supervision, training, and management of the Quality Assurance Coordinator and the Outreach and Admissions Coordinators in Lorain and Medina.
2. Ensure QI and QA tasks are being completed in a timely manner.
3. Ensure that outreach efforts are maintained to the standards in the related contract. Help identify inefficiency and streamline practices.
4. Review and check monthly billing for complete and accurate billing of the CME activities.
5. Assist the Executive Director in maintaining a system for tracking and tackling agency-level tasks.
6. Take the lead on any information requests that come to the Executive Director from Aetna and ODM. When needed, seek programmatic information from leaders.
7. Support executive communications as needed.
8. Support the department as assigned during regulatory surveys and reviews.

OTHER DUTIES:

1. Attend scheduled staff meetings, supervision, and on-going trainings. Intake staff often assesses clients in schools, homes and other programs.
2. Maintain all required trainings, certifications and licensure. All must be kept current in accordance with applicable licensing and accreditation regulations and standards.
3. Contribute to the development and maintenance of the clinical record through the timely completion of assigned documentation in accordance with applicable licensing and accreditation regulations and standards.
4. Respect the privacy of clients and hold in confidence all information obtained during the client’s treatment. All client-related documents should be handled in accordance with Agency guidelines on confidential material.
5. Maintain high standards of ethical and professional conduct and adhere to Agency policies and procedures.
6. Other duties as assigned by management.

Wingspan Care Group (“Wingspan”) is the not-for-profit parent company of Applewood Centers, Inc., Bellefaire Jewish Children’s Bureau, Bluestone Child & Adolescent Psychiatric Hospital, and Lifeworks. The mission of Wingspan is to provide organizational efficiencies at the operational, administrative, and fiscal levels for its subsidiary agencies so that they may focus on their respective missions. Wingspan is an Equal Opportunity Employer. Wingspan’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. Wingspan also prohibits harassment of applicants or employees based on any of these protected categories.

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