Event Coordinator

Job Description

Job Description

Short Job Description

Tusen Tack Community Programs is seeking to hire a full time Event Coordinator for the Braham Event Center. The ideal candidate must have excellent communication and organization skills with attention to detail and the ability to multi-task and prioritize. Responsible for planning, organization and execution of all aspects for events, start to finish, according to policies.

Requirements: Manage multiple projects, problem solve effectively and work a flexible schedule based on business needs to include evenings and weekends. Tech savvy with social media proficiency, Canva, Excel and Word. Degree in business management, hospitality management, communications, marketing, or related field preferred or two years experience managing and executing all different types of events and administrative tasks.

Application Deadline: June 13.

Full Job Description

The position of Event Coordinator consists of a successful and enthusiastic individual in charge of managing all the details required to ensure each event runs smoothly and successfully. The Event Coordinator serves as the project manager and primary liaison/contact person responsible for providing outstanding customer service. Position holder will support and promote the organization’s Mission. Position requires coordinating marketing tasks and strategies with the Communication Committee. Position will attend and be actively engaged in the Braham Event Center Committee. The position holder will work closely with the Board of Directors, committees, staff, and a highly engaged group of volunteers. The Event Coordinator will be directly supervised by the President of the Board or his/her designee.

Essential Responsibilities

Event coordinating tasks:

• Manage events from start to finish, leading a dedicated in-house team of volunteers
• Coordinate logistics of an event including catering, set up and clean up, staffing requirements, equipment, decorations, entertainment, transportation, signage, displays, promotional material, special needs requirements and janitorial needs. Coordinate with volunteer staffing.
• The position holder or his/her designee must be present at all events to ensure that renters, guests, and volunteers’ needs are met (on site management)
• Coordination with Kathy’s Kitchen for events, on-site catering and attend Kathy’s Kitchen meetings.
• Attend and actively engage in the Braham Event Center Committee Meetings
• Attend area networking events to promote organization and Mission
• Manage inventory, resources and vendors needed for events
• Coordinate cleaning schedules and responsibilities with the custodial staff
• Work with renters such as business owners, wedding parties and individuals to identify their needs and ensure customer satisfaction; coordination of logistics and resolve any event-related issues
• Respond to common inquiries and feedback from renters, staff, and volunteers
• Provide feedback and periodic reports to stakeholders
• Propose ideas to improve provided services and event quality
• Lead the evaluation and feedback process post-event and create plans to implement changes and improvements
• Establish standardized event procedures and train staff and on-site volunteer contact(s) to properly execute them
• Professionalism when interacting with others. Professional image that reflects the character of the event.
• Obtain renter’s general liability policy for their event (if applicable)
• Manage the event budget/agreement; prepare invoice(s)
• Market and promote events to increase the number of events and renters (establishing new and profitable accounts increasing revenue); introduce and implement new initiatives
• Other event coordinating tasks as assigned

Marketing & Communication tasks:

• May attend Board and committee meetings as necessary and available as directed by supervisor
• Design and produce mission-focused events by researching the market, identifying event opportunities, and generating interest
• Attend and assist the Communication Committee in coordinating marketing and communication: social media, graphic design, newsletters, website management.
• Assist the Communication and Braham Event Center Committees to develop and maintain a marketing program and budget to promote and publicize events and sales
• Assists the Communication Committee by providing content for the quarterly newsletter
• Other marketing and communication tasks as assigned

Secondary Responsibilities

Office coordinating tasks:

• In absence of the Office Coordinator, those duties will be for the Event Coordinator.

Skills

• Excellent communication skills, written and spoken abilities
• Highly organized self-starter with extraordinary attention to detail
• Strong organizational, project management and problem-solving skills
• Ability to manage multiple projects with competing demands
• Ability to schedule a flexible work week based on business needs, including evenings and weekends
• Ability to supervise and create a positive team environment
• Must possess integrity, character, and have a strong desire to grow into a management position
• Basic bookkeeping and analytical skills
• Comfortable embracing new technologies and digital tools

Preferred Requirements

• Degree in business management, hospitality management, communications, marketing, or related area
• Individual with two years’ experience managing and executing all different types of events and administrative tasks
• Proficient in Microsoft Suite; skilled in Word, Excel, PowerPoint, Databases, on-line graphic design, social media, email, newsletters, and invoicing

Company DescriptionTusen Tack is a 501c3 nonprofit organization with 5 core programs - Braham Event Center, Kathy's Kitchen, Alice Studt Library, Braham Area Food Shelf and Tusen Tack Thrift Store. We have two facilities - one for the Thrift Store and the remaining programs housed at the Braham Event Center. We have over 200 volunteers that are dedicated to our mission 'Building community and enhancing the quality of life in East Central Minnesota'.

Company Description

Tusen Tack is a 501c3 nonprofit organization with 5 core programs - Braham Event Center, Kathy's Kitchen, Alice Studt Library, Braham Area Food Shelf and Tusen Tack Thrift Store. We have two facilities - one for the Thrift Store and the remaining programs housed at the Braham Event Center. We have over 200 volunteers that are dedicated to our mission 'Building community and enhancing the quality of life in East Central Minnesota'.