Inventory and Administrative Specialist
Job Description
Job DescriptionDescription:
The Inventory and Administrative Coordinator is responsible for managing inventory, supporting dealership operations, and enhancing customer experiences. This role includes overseeing stock accuracy, assisting with sales, maintaining product listings, and handling administrative tasks to ensure smooth daily operations. The ideal candidate is organized, detail-oriented, and customer-focused, with strong multitasking and communication skills.
Key Responsibilities:
Inventory Management
- Receive, inspect, and accurately document shipments of boats, parts, and accessories.
- Organize inventory for easy access and conduct regular stock counts.
- Address discrepancies and ensure timely reordering of high-demand items.
- Enter new consignment inventory into the DMS system.
- Audit consignment packets to ensure all required documents for unit sales are complete.
- Scan full packets to the shared drive and link them to the corresponding unit in the DMS system.
- Overnight all consignment packets to the Titling Office in Lake Placid, FL.
Sales & Customer Service
- Audit completed sales deals to ensure all requirements are met using the checklist.
- Scan the full deal to the shared drive and update its status to "Ready for Review" in the DMS system.
- Process refunds by completing check requests and scanning customer folders to the shared drive.
- Verify consignment sale values against agreements and address discrepancies as needed.
- Prepare check requests for consignment owners and process lien payoffs, scanning all documents to the shared drive.
Photography & Website Support
- Take and upload high-quality photographs of products for online listings.
- Collaborate with marketing to ensure an accurate and visually appealing website presence.
Trade-In Packets
- Create trade-in packets, ensuring titles or lien documents are accurate and complete.
- Follow the checklist and scan completed packets to the shared drive and DMS system.
Administrative Support
- Process sales contracts, invoices, and other documents.
- Maintain customer records and dealership calendars.
- Assist with scheduling, reporting, and general office duties.
- Scan documents to the shared drive and send files to the Admin Team for tag work and warranty registration processing.
General Operations
- Support financial transactions, including payment processing and deposits.
At Boater's World Marine Centers, we value teamwork, enthusiasm, and dedication to customer service. If you're ready to make an impact on the marine industry, we encourage you to join our team!
Requirements:
Experience:
- 2+ years in inventory management, retail sales, or a related field, ideally in the marine or automotive industry.
- Experience in product photography and website management is a plus.
Skills:
- Strong organizational skills, attention to detail, and ability to multitask.
- Proficient in inventory software, Microsoft Office Suite, and point-of-sale systems.
- Customer-focused with excellent communication and interpersonal skills.
- Ability to lift heavy items and remain on feet for extended periods.
Other Qualifications:
- High school diploma or GED; additional education in inventory management, sales, or logistics is a plus.
- Knowledge of marine products and terminology is an asset.
- Valid driver’s license.
Schedule & Working Conditions:
- Full-time role with some Saturday shifts required.
- Physical work environment involving lifting, standing, and occasional outdoor activities.
Benefits:
- Competitive hourly wage with performance-based sales incentives.
- Health, dental, and vision insurance.
- 401(k) with company matching.
- Paid time off and holiday pay.
At Boater's World Marine Centers, we value teamwork, enthusiasm, and dedication to customer service. We are looking for team members who are detail-oriented, customer-focused, and eager to make an impact. If you’re excited to blend inventory management with sales in the Marine Industry, we encourage you to apply