The Administrative Assistant provides essential support to the organization by handling daily administrative tasks.
This role ensures smooth office operations, allowing staff to focus on their core responsibilities.
Key Responsibilities
- Assist Directors and Client Managers with administrative tasks.
- Support client management and invoicing processes.
- Perform general office management duties.
- Handle travel arrangements.
- Maintain records and databases.
- Assist with document preparation and reporting.
- Provide operational support as needed.
- Perform various ad hoc tasks as required.
Working Conditions
- Office-based role with occasional remote work, subject to team requirements.
- Some travel may be required.
- Continuous professional development is encouraged.
Requirements
Qualifications & Experience
- Matric (Required) (strong grades in Mathematics & Accounting beneficial).
- Certificate or Diploma in Administration or Office Management (Preferred)
- 1-2 years of administrative experience (Preferred, but not required)
- Experience in an accounting, legal, or professional service firm is beneficial
- HR experience would be an advantage
Software Proficiency
- Microsoft Office Suite
- Xero, Draftworx, Dext, SARS platforms (Beneficial)
- Practice Management Software
Skills & Attributes
- High accuracy and attention to detail
- Ability to handle confidential information
- Strong organizational and time management skills
- Professional communication and presentation
- Ability to work under pressure and meet deadlines
- Intermediate computer skills
- Proficient in Afrikaans & English (Read, Write, Speak)
- Strong interpersonal skills
- Tech-savvy and proactive
- Ability to work well in a team and independently
- Basic numerical skills (spreadsheets, calculations)