Job Description
Job Description
A busy company in the Harding, NJ area is seeking an Executive Assistant to join their growing company. This Executive Assistant will need to have experience in both traditional executive support duties as well as handling more personal assistant duties too (scheduling kids appointments, ordering lunches, etc.). This Executive Assistant role requires exceptional organizational skills, discretion, and the ability to juggle multiple priorities to ensure seamless day-to-day operations. The ideal Executive Assistant candidate will excel in managing schedules, coordinating tasks, and anticipating the needs of the executive.
Executive Assistant Responsibilities:
• Organize and maintain complex calendars, ensuring meetings, appointments, and travel arrangements are efficiently scheduled.
• Coordinate and prepare materials for meetings, such as agendas, presentations, and detailed reports.
• Manage confidential documents and files, both in physical and digital formats.
• Handle personal tasks, including errands, reservations, event planning, and coordinating with household vendors.
• Process expense reports, invoices, and receipts while maintaining accurate financial records.
• Oversee multiple projects simultaneously, ensuring deadlines are met and issues are resolved promptly.
• Act as a liaison between the executive and internal teams, clients, or external stakeholders.
• Proactively identify potential scheduling conflicts or challenges and address them effectively.
• Uphold professionalism and confidentiality in all interactions and tasks.
This Executive Assistant role is paying between $75,000 and $85,000 annually depending on experience. If interested in this Executive Assistant position, apply today.
• Minimum of 7 years of experience as an Executive Assistant or in a similar role.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint; familiarity with Google Workspace is advantageous.
• Exceptional organizational and time management skills.
• Strong verbal and written communication abilities.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Flexible and able to adapt to rapidly changing priorities.
• Detail-oriented and capable of working independently with minimal supervision.
• Proven ability to manage travel arrangements and coordinate executive meetings effectively.