Receptionist / Front Office Assistant

Job Description

Job Description

POSITION SUMMARY: CHN, a $32Million nonprofit has a need for a friendly, engaging, energetic, self-motivated, organized, detail-oriented, technically savvy data entry experienced accounting assistant for its accounting department located in Tampa, Florida.

JOB SUMMARY: Reports to the Accounting Manager. Greet guests to the administration building and answers the general phone line. Responsible for various duties within the department, assists the Accounts Payable Specialist with invoice entries. Participates in the organization’s continuous quality improvement efforts.

ESSENTIAL FUNCTIONS:

1. Provides front desk reception duties in the administration building:
   1. Greets all visitors in person or by telephone.
   2. Promptly answers and routes all incoming calls.
   3. Accept and log subpoenas from Sheriff for court dates and distribute to applicable Director.
   4. Distributes incoming mail and notifies recipient of packages.
   5. Follows procedure for mail containing donations.
   6. Accepts and provides receipts for non-cash, carry in donations.
2. Assists the Accounts Payable Specialist.

1. Assists with entering invoices.
2. Assists with review of monthly employee mileage requests.
3. Assists with gathering requested accounts payable information for funder desk reviews and financial audits.

1. Maintains gift cards.
2. Orders office supplies for the accounting department.
3. Assist Accounting department as needed.

MINIMUM QUALIFICATIONS REQUIREMENTS:

Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense of license suspension.

• Must possess means of providing job related transportation and show proof of required insurance. Must be insurable under CHN’s current auto insurance policy.
• Must successfully complete and maintain FDLE clearance, Federal background and state criminal background check and sexual predator screening.

Knowledge, Skills and Abilities:

• Ability to perform some mathematical calculations.
• Ability to handle multiple interruptions while performing detailed work.
• Must have reliable in-person attendance and trustworthy.
• Must be proficient in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Excellent time management and highly organized.
• Consistently follow established policies and procedures.
• Ability to maintain confidential and meticulous records.
• Ability to communicate effectively with supervisors, fellow staff members and others
• Ability to communicate effectively, verbally, and in writing. Ability to establish effective working relationships with co-workers and visitors.
• Possess effective interpersonal skills, outgoing, positive, high energy, friendly, and a can-do attitude.