Job Description
Job Description
Position Title:
Accounting Clerk
Job Code:
ACCCLERK
Department:
Accounting
Department #:
1221
Reports To:
Office Manager/Controller
FLSA Status:
Non-Exempt
Pay Structure:
Hourly
Job Function:
Admin
Hourly Rate Range:
$18.00 - $25.00 per hour
30 plus hours a week- Flexible
POSITION SUMMARY
The Accounting Clerk supports the dealership’s financial operations by performing daily accounting and administrative tasks with accuracy, professionalism, and integrity. Responsibilities include accounts payable and receivable, reconciliations, documentation management, and communication with other departments to ensure smooth financial workflows.
This position requires a fast-paced, solution-oriented professional who values teamwork, clear communication, and continuous improvement. Success in this role depends on strong problem-solving skills, emotional intelligence, and the ability to collaborate effectively across departments while upholding 24 Auto Group’s Core Values of Service Excellence, Transparency, and Building Long-Term Relationships.
PRINCIPAL DUTIES & RESPONSIBILITIES
Accounting & Financial Operations:
• Process accounts payable and receivable accurately and on time.
• Assist with cash reconciliations, deposits, and general ledger accuracy.
• Maintain and clean up account schedules; prepare and distribute financial reports.
• Process billing and posting of swap cars and other dealer transactions.
• Monitor funding documents and communicate returned contracts or missing items to Sales Management and Controller.
• Support month-end close with reconciliations and reporting as directed.
Administrative & Interdepartmental Support:
• Sort, distribute, and manage incoming mail and invoices.
• Scan, upload, and organize deal and accounting documents in the digital filing system.
• Maintain orderly physical and electronic files for accuracy and compliance.
• Work closely with Sales, Service, and Parts teams to resolve discrepancies and improve accounting flow.
• Assist with special projects and perform other duties as assigned.
Communication, Collaboration & Professionalism:
• Build and maintain positive interdepartmental relationships based on trust, respect, and open communication.
• Communicate clearly and professionally in person, via email, and in writing.
• Exhibit emotional intelligence and a collaborative mindset when solving problems or handling sensitive information.
• Maintain a “fix-it” attitude focused on efficiency, accuracy, and customer service.
• Uphold ethical standards and confidentiality in all financial matters.
• Maintain a professional appearance, demeanor, and workspace consistent with company expectations.
QUALIFICATIONS & REQUIREMENTS
Education & Experience:
• bachelor’s degree in accounting, Finance, or related field preferred; or 2-5+ years of equivalent accounting experience-preferably automotive accounting
• Strong knowledge of accounting fundamentals and dealership operations preferred.
• Experience in a fast-paced, deadline-driven environment.
Skills & Competencies:
• Excellent communication and relationship-building skills across departments.
• Strong analytical, organizational, and problem-solving abilities.
• High emotional intelligence, professionalism, and attention to detail.
• Ability to prioritize tasks, meet deadlines, and handle confidential information.
• Positive, proactive attitude with a focus on teamwork and efficiency.
Technical Proficiency:
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with dealership management systems (DMS) and accounting software preferred.
• Familiar with digital filing systems and document scanning tools.
Certificates/Licenses:
• Accounting/Bookkeeping certificate desired, but not required.
PHYSICAL DEMANDS
• Mostly Sedentary Work: Primarily seated, with frequent movement for filing, reaching, and document handling.
• Requires regular use of hands, arms, and upper body for filing and organizing records.
• Frequent computer and phone use in a busy office environment.
• Occasional lifting of files, boxes, or office supplies up to 10 lbs.
REPORTING STRUCTURE
Reports To: Office Manager / Controller
Supervises: None
What We Offer
- Medical, Dental, Vision, Life, Disability insurance options
- 401K Plan
- Vacation and Sick time
- Growth Opportunities
- Paid Training
- Discounts on products and services
Disclaimer: This is not an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this job description is intended to be an accurate reflection of the current job, the dealership reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e. emergencies, changes in personnel, workload, rush jobs, technological developments, etc.).