Job Description
Job DescriptionJob ID: 6300
The following description is not intended as an exhaustive list of all responsibilities, duties and skills
required of personnel so classified. Management retains the discretion to add to or change the duties of the
position at any time.
Summary
Compiles, classifies records, verifies, and maintains data and payments to accounts payable records.
Prepares daily payables. Maintains accurate financial reporting using computerized accounting system.
Handles vendor inquiries regarding invoices, billing and payment status reports. Works within approved
budget, implements cost savings measures.
JOB FUNCTIONS
1. Prepares and posts payments to appropriate ledgers, spreadsheets, records and databases.
2. Prepares, sorts, copies, files and mails checks, correspondence and other requested items.
3. Audits invoices against purchase orders, researches discrepancies, and approves for payment.
4. Prepares accounts payable checks.
5. Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
6. Researches and processes charge backs, returns, refunds, freight charges, cost of lost or damaged
goods, bad checks, and similar items.
7. Assists with related special projects, as required.
8. Audits freight bills against freight manifests.
9. Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
10. Prepares analysis and summaries of accounts.
11. Monitors accounts payable to ensure payments are accurate and timely.
12. Assists in monthly and annual closings.
As Necessary, performs other related duties of which the above representative.
*Management must contact the Human Resource department of adding to or changing a significant
number of duties.
JOB REQUIREMENTS
Specifications of Education and Training, Job Related Experience, and knowledge/abilities are general
guidelines based on the minimum experience normally considered essential to the satisfactory
performances of this job by the average incumbent. Individual abilities may result in some deviation from
these guidelines.
MINIMUM DIRECTLY RELATED JOB EXPERIENCE
Associates degree (A.A.) or equivalent from two-year College or technical school; or one year related
experience and/or training or equivalent combination of education and experience.
MINIMUM KNOWLEDGE, ABILITIES, AND SKILLS
Knowledge of A/P in manufacturing environment
Experience with QuickBooks
Organizational skills
Knowledge of basic mathematics
Ability to interact with a team of coworkers
Customer contact skills.
Computer literate.
Able to read and comprehend documentation written in the English language.
Written communication skills.
PHYSICAL MOTION
Sits at least 65% of each day.
Other Motions: walking; bending; carry-reaching above; sitting; repetitive motion hand-wrist; repetitive
motion elbow-shoulder; fingering; grasping; feeling; hearing; talking; seeing; eye-hand/foot coordination.