Job Description
Job Description
We are looking for an Accounts Payable Clerk to join a manufacturing organization in Hackettstown, New Jersey area on a contract basis with the potential for a permanent position. This position supports the day-to-day accounts payable function by ensuring invoices, payments, and vendor communications are handled accurately and on schedule. The ideal candidate is organized, responsive, and comfortable managing high-volume invoice activity in a fast-paced environment.
Responsibilities:
• Monitor the accounts payable inbox each day, review incoming vendor invoices and statements, and provide timely responses to payment or account inquiries.
• Process invoice entries with accuracy, including coding, posting, and maintaining proper records for payment activity.
• Perform three-way matching by validating vendor invoices against purchase orders and receiving documentation before approval.
• Coordinate weekly payment preparation by assembling check, ACH, and wire batches for both administrative and production-related disbursements.
• Prepare payment authorization materials and support the approval process for non-PO and administrative invoices.
• Update cash outlay tracking and reconcile payment activity after postings are completed, then communicate results to the appropriate accounting team members.
• Upload payment files and positive pay details to the banking platform to support secure and timely disbursements.
• Review delinquent items and outstanding balances, follow up as needed, and assist with the allocation of postage-related invoices.
• At least 1 year of experience in accounts payable or a closely related accounting support role.
• Practical experience with invoice processing, invoice coding, and payment posting in a high-volume environment.
• Familiarity with check runs, ACH transactions, wire payments, and general payment batch preparation.
• Ability to perform detailed three-way matching using purchase orders, vendor invoices, and receiving documentation.
• Strong attention to detail and accuracy when handling financial data, reconciliations, and vendor records.
• Effective written and verbal communication skills with the ability to respond promptly to vendor inquiries.
• Proficiency with standard accounting systems and spreadsheet tools used to manage accounts payable activities.