Job Description
Job Description
Role: Administrative Assistant III
Description: Hedgelan Consulting, LLC. seeks a qualified and highly motivated professional to provide full-time support to the National Institute for Environmental Health Sciences (NIEHS).
Minimum Educational/Experience Requirements:
A college degree or a high school diploma and four (4) years of related work experience are required for this position.
Ability to perform a variety of complex administrative functions and tasks.
Advanced computer skills and internet research skills are required.
Clerical skills such as greeting and directing visitors, fielding phone calls, scheduling meetings, responding to callers, taking minutes, composing memos, transcribing, developing presentations, generating reports, and monitoring invoices and expense reports.
Ability to deal effectively with diverse teams and Federal staff in a professional environment.
Ability to maintain a professional approach with attention to customer service in fast-paced, deadline-driven environment.
Self-motivated with a positive attitude and ability to manage multiple tasks.
No domestic travel required.
Ability to pass a criminal background check.
Statement of Work:
- Administrative and office support activities that require an ability to multi-task and assist multiple NIH employees at once.
- Perform word processing, spreadsheet management, and conduct more advanced internet research.
- Reviewing and disseminating memorandums to staff; conducting documents control for routing through office; preparing purchase request for small purchases, reviewing draft policies, standard operating procedures, and memorandums for grammar and format; coordinating travel and submitting data into the NIH travel system; compiling equipment requirements for office staff (e.g., laptops, printers, monitors); preparing training requests; and preparing matrix of office needs.
- Perform a variety of administrative functions such as creating and analyzing written documents for dissemination to leadership, compiling information for outside inquiries and reports, and developing and maintaining tracking tools to be used for reporting data.
- A high level of creativity is expected.
- Performs a variety of complex, specialized administrative support tasks on an ongoing and ad hoc basis.
- Prepares simple and complex travel arrangements for attending professionals using authorized travel system and procedures.
- Prepares and finalizes travel vouchers for traveler expenses.
- Contributes to maintaining complex schedules and calendars, establishes appointment priorities, schedules, and reschedules appointments when required.
- Performs tasks to set up special events, including but not limited to researching requirements, reserving onsite event space, coordinating AV requirements with technical staff, and provides day-of onsite support for event management.
- Contributes to and assists with maintaining shared administrative team task tracking system.
- Prepare reports, letters, agendas, handouts, background materials, and presentations as required, using Microsoft Teams and Office Applications (Word, Excel, PowerPoint) and Adobe Acrobat.
Physical Demands:
The work is mostly sedentary. Some standing, walking, bending, and occasionally carrying light items such as papers are required.
Job Types:
Contract, full-time, non-exempt
Pay:
Pay Rate of $46.63 per hour. H&W Rate of $4.57 per hour
Benefits:
- Prorated paid vacation. Option to earn more with additional years of service.
- Prorated paid sick leave.
- 11 paid federal holidays.
- Medical, Dental, and vision insurance with CareFirst BlueCross Blue Shield.
- Health savings account
- Life insurance
- Optional 401(k) with VOYA
Pay:
Monday - Friday, 8hrs/day between the hours of 8:30 am - 5:00 pm
Education:
A college degree or a high school diploma and four (4) years of related work experience are required for this position.
Experience:
Prior work in a scientific research environment for a large Federal agency, as well as a firm knowledge of business administration is desired.
Prior experience with NIH, Concur, NIEHS, ITAS, WebEx, POTS, and the National Institute for Environmental Health Sciences (NIEHS) is preferred.
Work Location:
Research Triangle Park, NC 27709