Job Description
Job DescriptionAbout the OpportunityThis is an opportunity for an intelligent and diligent Executive Assistant to work alongside a top agent at Brown Harris Stevens. Our client is seeking a highly
organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions. We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must.Responsibilities:
- Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as the team lead.
- Provide administrative support, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments.
- Assist in the preparation and organization of meetings and client reports.
- Prepare and edit documents as required, such as REBNY Financial Statement, board package, vendor quotes, etc.
- Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze.
- Collaborate with various teams members to facilitate cross-functional communication and deal flow.
- Provide end of day update to team lead with high level information of deal status and what is still outstanding for the day.
- Handle confidential and sensitive information with discretion.
- Occasionally travel to various Manhattan locations as needed.
Requirements:
- 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate.
- Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions.
- Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze).
- Strong organizational and time management skills.
- Proven problem-solving skills and excellent verbal/written communication skills.
- Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively.
- Proactive work attitude.
- New York Real Estate License.
Benefits
Competitive base salary ($90,000 - $100,000) + performance bonus tied to business growth Employer-subsidized healthcare
401(k)
Pre-tax commuter benefits
PTO including:
6 paid holidays, 15 days paid vacation, 7 days paid sick leave