Contract Executive Assistant / Office Administrator

Job Description

Job Description

Contant Associates, an award-winning disaster and crisis management consulting firm, is seeking a Temporary Executive Assistant / Office Administrator to provide high-level support to our CEO and leadership team. This contract position offers a unique opportunity to contribute to both business operations and executive support in a fast-paced, mission-driven environment.

What You'll Do

• Executive & Operational Support: Manage complex scheduling, prepare reports and presentations, and handle confidential information with discretion.
• Office & Project Management: Oversee files, licenses, and supplies; coordinate events, travel, and conference logistics; manage onboarding and inventory.
• Communications & Coordination: Draft correspondence, manage meeting logistics, and support company culture initiatives.
• Personal Assistance (CEO): Coordinate family logistics, vendors, household tasks, and occasional personal events.

What We're Looking For

• 5+ years of experience as an Executive Assistant or Office Administrator.
• Strong skills with Microsoft Office Suite, scheduling tools, and written communication.
• Highly organized, detail-oriented, and proactive in managing multiple priorities.
• Reliable transportation for local travel (1-2 onsite visits weekly, South Bay area).
• Ability to lift up to 50 lbs for event/conference support.

Preferred:

• Associate's or Bachelor's degree in Business Administration or related field.
• Familiarity with SharePoint, Canva, or Photoshop.
• Administrative certifications (e.g., IAAP CAP).

CONSTANT is an Equal Opportunity Employer and welcomes applications from all qualified individuals. Employment decisions are based solely on job-related factors without regard to race, color, religion, sex, national origin, age, disability, or any other status protected by law.