Job Description
Job Description
We are seeking a detail-oriented and proactive Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by handling a wide range of tasks, including managing schedules, handling correspondence, and maintaining files, contributing to the overall efficiency of the workplace. This position requires strong organizational skills, excellent phone etiquette, and a commitment to providing exceptional customer support.
Responsibilities
- Answering phones and emails: Handling inquiries from clients, vendors, and other stakeholders.
- Handle clerical tasks such as filing, data entry, and document preparation.
- Assist in calendar management, scheduling, and coordinating meetings.
- Processing payroll and bookkeeping: Performing basic accounting tasks and managing financial records.
- Provide support to team members as needed.
- Maintain accurate records of customer interactions and transactions.
- Utilize computer systems for data management and reporting.
- Managing the office environment: Maintaining cleanliness, organizing furniture, and ensuring a functional workspace.
- Operating and maintaining office equipment: Troubleshooting problems with copiers, printers, and other equipment.
- Managing office supplies: Ordering and stocking supplies, ensuring a smooth workflow.
Qualifications
- Strong computer literacy with proficiency in office software applications.
- Excellent organizational skills with the ability to manage multiple tasks effectively.
- Exceptional phone etiquette and communication skills.
- Demonstrated ability to provide outstanding customer service and support.
- Familiarity with calendar management tools is a plus.
- A proactive approach to problem-solving and attention to detail.
Join our office team where you can contribute to a dynamic work environment while enhancing your professional skills. We look forward to welcoming a dedicated individual who thrives in an organized setting!