Job Description
Job Description
POSITION SUMMARY: The Event Supervisor plays an integral role in orchestrating the seamless execution of events. This position involves a dynamic blend of leadership and coordination skills, ensuring that every aspect of an event aligns with the client’s vision while maintaining operational efficiency. By overseeing the staff assigned to an event, managing vendor relationships, and addressing any on-site challenges, the responsibilities of this position is to ensure a memorable experience for attendees and a stress-free process for clients. Their expertise not only lies in the logistical aspects but also in their ability to enhance the overall ambiance of an event, making them an essential figure in the success of any occasion.
JOB RESPONSIBILITIES:
- Supervise assigned staff, participate in the set-up and take-down of event and ensure clients expectations are exceeded.
- Liaisons with Public Safety, Emergency responders, facility staff, event organizers, and custodial staff to ensure effective and professional event management.
- Tracks and record hours spent on each event.
- Serves as inventory control for event management materials.
- Responds to risk management/emergency situations
- Maintains event files on each special event
- Prepares all necessary site materials and venues for efficient, safe, and service
- Attends all regularly scheduled staff meetings
- Completes and submit event reports, Incident/Injury report, and equipment issues with appropriate documentation in timely manner
REQUIREMENTS:
- Experience working in a customer service-oriented environment
- Previous event management experience required
- Awareness of safety concerns and risk management
- Ability to provide positive customer service
- Commitment to excellence and above and beyond client services
- Excellent oral and written communication skills
- Ability to provide a welcoming, inclusive environment for employees and guests
SCHEDULE REQUIREMENTS:
- Must be available for all event promotions – Wedding Sampling, holidays and special events.
- Flexible work schedule with respect to event volume and client needs.