Job Description
Job Description
Position Overview
A growing organization is seeking a highly organized and detail-focused Accounts Receivable professional to support invoicing and client billing activities. This role plays an important part in maintaining accurate financial records, validating billing against agreements, and supporting timely revenue recognition. The position works cross-functionally with internal teams and external partners to ensure smooth billing operations.
Key Duties
- Prepare, assemble, and distribute client invoices in line with established timelines and billing criteria
- Collect, review, and retain all necessary backup documentation to support invoice accuracy
- Generate multiple invoice structures, including reimbursable, internal chargebacks, and single-event billings
- Review customer authorizations and order documents to confirm charges align with agreed-upon terms
- Partner with payables and other internal groups to coordinate required lien releases and compliance documentation
- Maintain orderly digital and physical project files to ensure audit-ready documentation
- Draft and customize supporting materials such as sworn statements, notarized documents, and client-specific templates using Microsoft Office tools
- Serve as a point of contact for billing-related questions from internal stakeholders and external customers
- Balance competing priorities while meeting strict invoicing and reporting deadlines
• Proficiency in Microsoft Office Suite, particularly Excel, and Adobe Acrobat.
• Strong attention to detail and accuracy in handling documentation.
• Ability to perform repetitive administrative tasks with consistency and discipline.
• Experience in managing high volumes of customer billings while meeting deadlines.
• Excellent written and verbal communication skills to collaborate with internal teams and external partners.
• Strong organizational skills with the ability to prioritize and multitask effectively.
• Familiarity with Foundation accounting software or similar platforms is preferred.
• Background in construction or electrical contracting is a plus.