Job Description
Job DescriptionDescription:
Under the direction of the Human Resources Director, the HR Coordinator is expected to provide administrative support to the human resource team in the areas of recruitment, onboarding, benefit administration.
Essential Functions, Duties and Responsibilities
- Provides administrative support to human resources.
- Orders business cards, badges and uniforms for employees.
- Coordinates Volunteer and student hiring, understanding needs within organization, and maintaining records of volunteer needs and those candidates fulfilling the projects and internships.
- Process hires ensuring that all required background checks are completed and status updates are communicated to necessary parties.
- Assist with preparing for orientation by sending out email invitations to attendees, hiring managers, and presenters; preparing orientation packets, agenda, and sign in sheet as requested and needed. Gather completed documents from attendees and file in personnel file.
- Corresponds via phone and email with Applicants, Hiring Managers, Volunteers & Students as needed.
- Assists with conducting phone screens, exit interviews, and reference checks.
- Conduct I-9 audits assuring unexpired documents, separating terminating employee records and making sure completed.
- Assist with filing and personnel records maintenance.
- Maintain tracker of Leaves of absence and Injury/Illness records.
- Assist with posting positions on the intranet, website, external sites, niche sites, applicant tracking system and local sites as appropriate. Update and revise accordingly.
- Assist with benefits administration by entering in HRIS, communicating with insurance brokers and employees.
- Performs other duties as assigned to support the function of the human resource department.
Requirements:
- Knowledge of office practices, procedures, and equipment, including a personal computer and associated software such as Word, spreadsheets and graphic applications. Knowledge of Word and Excel required. Experience in the use of electronic medical records a plus.
- Excellent oral and written communication skills, telephone skills and etiquette.
- Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
- Ability to exercise interpersonal skills using tact, patience, and courtesy.
- Detail oriented with ability to plan and perform complex administrative duties; establish priorities, and organize work.
- Ability to maintain confidentiality in all organizational matters.
- Ability to maintain cooperative and effective working relationships with others.
- Ability to meet schedules and time lines and to work independently with little direction.
Education, Training and Experience
- Associates Degree preferred.
- Minimum of one year experience in office assisting. Health Care industry experience a plus.
- Educational and professional focus in human resources.