Job Description
Job DescriptionDescription:About the Company
At Ponderosa Solutions, we believe that an empowered network makes a greater impact. Our purpose — creating space for unlimited opportunity — drives us to connect people, products, and industries through innovative bulk product transfer solutions. When you join our team, you’re not just starting a job — you’re building a career where your growth fuels progress and your impact moves industries forward. Learn more at www.theponderosasolution.com.
Position Summary
The Office Manager is responsible for providing comprehensive administrative support to ensure efficient daily operations. This position manages key functions across human resources, onboarding, equipment tracking, and recordkeeping. The role will own the company’s HR system, coordinate onboarding processes, maintain employee personnel files, and assist with benefit administration. Additionally, this position supports asset management and compliance documentation related to employee training and certifications.
Roles and Responsibilities
· Administer the company’s HR information system (HRIS), including setup of new hires, changes, and terminations.
· Manage the employee lifecycle within the HR system to ensure data accuracy and compliance.
· Generate and distribute HR and management reports as needed.
· Coordinate new hire onboarding, ensuring completion of required forms, training, and system access.
· Assist employees with benefit enrollment, questions, and ongoing benefit administration.
· Maintain accurate and confidential employee personnel files and training records.
· Track and manage documentation for EHS training and job function-specific training.
· Maintain and update equipment and asset tracking records, including insurance and tag renewals.
· Provide administrative support for leadership and cross-functional teams.
· Assist with recordkeeping and document control to ensure readiness for audits and inspections.
· Support general office operations, communications, and process improvements as assigned.
· Other duties as assigned.
Requirements:Minimum Qualifications
· 3+ years of administrative, HR, or office management experience.
· Strong working knowledge of HR systems, employee recordkeeping, and onboarding processes.
· Excellent communication, organization, and time-management skills.
· High level of confidentiality, accuracy, and attention to detail.
· Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Preferred Qualifications
· Associate’s or Bachelor’s degree in Business Administration, Human Resources, or related field.
· Experience with benefits administration and HRIS management.
· Familiarity with asset tracking or compliance documentation.
Core Competencies
· Collaborates – Works effectively with others to achieve goals.
· Customer Focus – Anticipates and meets internal and external customer needs.
· Ensures Accountability – Takes ownership of responsibilities and commitments.
· Drives Results – Consistently achieves desired outcomes and supports operational goals.
· Instills Trust – Maintains confidentiality and acts with integrity in all interactions.
· Manages Complexity – Handles multiple priorities while maintaining accuracy and focus.
· Plans and Aligns – Organizes work to meet deadlines and business objectives.