Job Description
Job Description
XMSTART is looking to add an experienced and strategic full-time Event Coordinator to our team, in Chantilly, VA. This position is 100% onsite.
Requirements
Responsibilities:
- Manage all aspects of event logistics, from scheduling and registration to on-site facilitation/stakeholder coordination for the Systems Engineering Directorate (SED)
- Oversee event scheduling, venue selection, managing registration systems, attendee tracking and the coordination of audiovisual setup
- Provide on-site and virtual support during conferences, ensuring seamless execution, technical troubleshooting, and effective facilitation
- Document key discussions, record meeting minutes, and coordinate with internal and external stakeholders to ensure clear communication and compliance with security and privacy policies
- Provide logistical support, such as preparing name badges, distributing materials, and coordinating travel arrangements when needed
- Demonstrate strong project management skills, attention to detail, and the ability to handle multiple tasks simultaneously
- Deliver high-quality events by tracking post-event metrics, gathering participant feedback, and recommending improvements for future engagements
Qualifications:
- 5-10+ years of relevant experience; Event Coordination required
- Strong organizational and critical thinking skills
- Strong interpersonal and communication skills
Desired Qualifications:
- Excellent oral and written communication skills
- Experience in managing enterprise level events (200+ attendees)
- Strong written correspondence skills
- Ability to synthesize complex actions and adhere to tight deadlines
- Ability to communicate to internal (or external) collaborators with different backgrounds and disciplines
- Ability to work independently with minimal supervision.
- Strong organizational skill and ability to handle a fluctuating workload and multiple priorities
Education:
- Bachelor’s or Master's Degree
Security Clearance Requirements:
- Active TS/SCI with CI Poly
- Reinvestigation date within 7 years if not an active NRO employee