Job Description
Job Description
Office Manager Opportunity at The Cheer Pitt Kansas City
Are you an organized, detail-oriented professional looking for a rewarding role? The Cheer Pitt Kansas City, a respected cheerleading company based in Olathe, KS, is seeking a reliable and motivated Office Manager & Social Media Marketer to help support our dynamic team. If you're passionate about operations, customer service, and contributing to the success of a growing business, this is the perfect opportunity for you! Hours: 12 PM - 8 PM.
Key Responsibilities of an Office Manager & Social Media Marketer:
Daily Duties:
- Answer phone calls, emails, and messages from clients and team members
- Confirm and manage appointments, including making last-minute adjustments
- Monitor tuition payments, oversee AutoPay transactions, and resolve any payment issues
- Apply late fees and communicate payment reminders with families as necessary
- Serve as the primary point of contact for staff, members, and vendors
Weekly Duties of an Office Manager & Social Media Marketer:
- Maintain and update schedules for classes and private lessons
- Post tuition payments to accounts and reconcile AutoPay transactions
- Process payroll and verify employee timesheets
- Ensure member profiles, waivers, and registration forms are up to date
- Oversee gym cleanliness and coordinate inventory for vending machines
- Update announcements on the website and via Band
- Provide leadership with weekly status updates and reports
Social Media & Communication:
- Create and schedule engaging social media content (Instagram, Facebook, etc.)
- Professionally respond to messages and comments across digital platforms
- Collaborate on content creation that reflects the gym’s culture and upcoming events
- Ensure consistent and accurate information across all digital channels
Monthly/Seasonal Duties:
- Send tuition reminders and account statements to families
- Manage Spirit Wear orders and inventory
- Coordinate logistics for competitions (hotels, travel, registrations, packets)
- Process new hires, junior coach applications, and team updates
- Ensure proper filing of waivers and essential documents
Additional Responsibilities:
- Register students for events, competitions, and special programs
- Onboard new members and provide welcome materials
- Coordinate with vendors and maintenance teams as needed
- Assist in organizing special events, clinics, and team meetings
- Maintain and update internal documentation and forms
Requirements of an Office Manager & Social Media Marketer:
- Minimum of 2 years of administrative or operations experience (cheer, gym, sports, or child enrichment background is a plus)
- Strong organizational and multitasking skills with attention to detail
- Excellent written and verbal communication skills
- Proficient in Google Suite, scheduling software, and basic accounting/payment systems
- Comfortable managing social media platforms and posting regularly
- Flexibility to work evenings and weekends, especially during competition seasons and special events
- Positive, proactive attitude with a team-first mentality
If you are an experienced and motivated professional looking to be part of a growing team in the cheerleading industry, we'd love to hear from you! Apply today and help us support The Cheer Pitt Kansas City’s mission of excellence!