Job Description
Job Description
Position Summary
The Accounting Operations Specialist will handle daily accounting and finance support functions across multiple areas of the business. This role will work closely with management, internal team members, and our outside CPA/finance team to ensure transactions are entered accurately, payments are tracked, receivables are followed up on, and accounts are properly reconciled.
This is a hands-on role for someone who is organized, detail-oriented, comfortable working in QuickBooks Online, and able to manage recurring accounting tasks without losing track of exceptions or follow-up items.
Key Responsibilities
Maintain and update accounting records in QuickBooks Online.
Handle accounts payable, including vendor bills, bill entry, payment preparation, and tracking.
Assist with accounts receivable, including invoicing, payment follow-up, and customer account updates.
Monitor and resolve ACH rejections, failed payments, returned payments, and related billing exceptions.
Perform bank, credit card, and account reconciliations.
Help track deposits, payments, receivables, vendor invoices, and internal finance records.
Assist with monthly close preparation and provide documentation to the CPA/finance team.
Communicate with internal departments regarding billing questions, payment issues, account discrepancies, and customer payment status.
Help maintain accurate records for 1099 vendors, contractors, partner payments, and related documentation as needed.
Support collections follow-up and customer billing communications when necessary.
Identify discrepancies, missing information, duplicate charges, or payment issues and help resolve them.
Maintain organized electronic records and supporting documentation.
Qualifications
5+ years in accounting operations, bookkeeping, or AP/AR
Extensive experience with QuickBooks Online required.
Extensive experience with accounts payable, accounts receivable, reconciliations, and payment tracking.
Strong attention to detail and ability to follow through on open items.
Experience handling ACH payments, failed payments, rejected payments, collections follow-up, billing exceptions, and account corrections.
Ability to communicate professionally with vendors, customers, internal staff, and finance partners.
Strong organizational skills and ability to manage recurring deadlines.
Proficiency with Microsoft Outlook, Excel, and general office systems.
Prior experience in payments, merchant services, billing operations, or a transaction-heavy business is a plus.
Ideal Candidate
The ideal candidate is reliable, detail-focused, and comfortable owning the daily accounting operations that keep the finance department running smoothly. This person should be able to spot inconsistencies, ask good questions, follow up on unresolved items, and maintain accurate records across AP, AR, reconciliations, and billing-related workflows.
Company DescriptionEncytro works with payments professionals, banks, processors, and business partners to provide industry-specific compliance, billing, charge
Company Description
Encytro works with payments professionals, banks, processors, and business partners to provide industry-specific compliance, billing, charge