Job Description
Job DescriptionSalary:
The Role
As a member of our Finance & Accounting Team, you will be an integral part of a thriving and fast-growing organization and haveautonomyto make an impact on the financial and control processes. The Accounts Payable Specialist acts as apointcontact with the organization to process and verify vendor invoices topurchaseorders to ensureaccuratecoding within the general ledger andtimelypayment. They are organized, attentive to details and proactive in addressing any potential issues.
The Accounts Payable Specialist knows the Companys systems and workflows of theprocure-to-pay process to act as a subject matter expert to the internal organization. Theyare responsible forpreparing and coordinating the weekly paymentrunthrough all approvals and preparing all wires, ACH, and check payments. They havestrong communicationskills toassistin monitoring and responding to requests and inquiries sent to the Accounts Payable email inbox as well as coordinating vendor onboarding requirements with vendor contacts directly.
This role will be primarily on-site based at the corporate headquarters in Charlotte, NC. This role reports to the Accounts PayableManager but will haveample opportunityto work directly with the Corporate Controller,CFOand other members of leadership within the organization regularly.
Responsibilities
- Monitoring the Accounts Payable email inbox and respondingtimelyto all requests and questions
- Performing vendor onboarding to ensure compliance with internal policies before payment
- Maintaining exceptional relationships with vendors & company personnel
- Analyzing, verifying & processing invoices to match with corresponding purchase ordersin a timely manner
- Ensuring proper routing, coding & approval of invoices and purchase orders
- Preparing reports for weekly paymentselectionand running full cycle payments upon approval
- Performing high volume data entryleveragingtheYoozAP automation and PO application
- Conducting high volume vendor and GL account reconciliations related to accounts payable
- Performing month-end close taskstimelyand accurately
- Auditing payment run details to ensure accuracy of payments
- Meeting 1099 reporting requirements at yearend
- Reviewing accounts payable aging
- Assistingwith management & auditor requests
- Assistingwith other duties and projects as assigned
Requirements
- Bachelors degree in accounting or relatedfieldwith a basic understanding of GAAP
- At least 3+ years of accounting or audit experience
- Experience withapurchase order system
- Experience with Yooz AP automation software (or similar) and Sage Intacct strongly preferred
- Accrual &prepaid experience
- Experience in the sports, entertainment and hospitality industries would be highly relevant for the role, but is notrequired
- Good communicationskills, both verbal and written and must be able to interact with internal and external vendors and various levels of management.
- Attention to detail and ability tomaintaina high levelof accuracy
- Strong organizational, problem-solvingand analytical skills.
- Understanding of US GAAP, accrual accounting, chart of accounts and fullprocure-to-pay process
- Abilitytodemonstrateflexibility, agility and embrace change within a dynamic environment in a rapidly growing company isa must.
- Knowledge of or ability to learn Sage Intacct or other related financial software.
- Proficiencyin Microsoft Office Suite with intermediate-level skills in Excel.
- This role is based at our headquarters in Charlotte, NC.