Multi-Unit Finance Support Specialist/Assistant Controller
Job Description
Job Description
The Finance & HR Support Specialist/Assistant Controller supports the Owners and the Director of Finance & Human Resources in the daily financial, administrative, and HR operational functions of the company. This role plays a critical part in maintaining accurate financial records, supporting HR processes, and ensuring smooth day-to-day office operations across multiple locations. This is for a multi unit business model.
The ideal candidate is highly organized, detail-oriented, comfortable working with financial data, and capable of managing multiple administrative and operational processes simultaneously.
Must have at least 2-4 years Accounting Experience
Minimum Qualifications:
- 2-4 years of accounting or bookkeeping experience
- Strong organizational and time management skills
- High attention to detail and accuracy
- Ability to manage multiple priorities and deadlines
- Professional communication skills
- Proficiency with Microsoft Excel
Finance & Accounting Operations
- Open and process company mail daily
- Manage accounts payable through the company's automation solution
- Enter and update payables in QuickBooks
- Process daily sales transactions
- Submit online payments for vendors and recurring expenses
- File and pay monthly sales tax
- Reconcile third-party vendor payment receivables
- Investigate and coordinate resolution of payment chargebacks
- Assist in maintaining financial spreadsheets including:
- Payroll hours review
- Revenue comparison reporting
Human Resources Operations & Employee Administration
- Manage employee onboarding workflows through the company's onboarding platform
- Oversee the DHS E-Verify process
- Follow up with General Managers regarding candidate onboarding status
- Provide troubleshooting and support for onboarding platform questions
- Maintain and update employee rosters
- Respond to unemployment claims and documentation requests
- Assist with administration of employee benefits including:
- Health insurance
- Life insurance
- Short-term disability (STD)
- Long-term disability (LTD)
- 401(k) plan administration
Operations & Administrative Support
- Coordinate company equipment repairs and replacements (e.g., iPad devices)
- Assist with landlord communications when necessary
- Assist with contacting utility providers
- Coordinate location closure schedules for maintenance or cleaning
- Coordinate maintenance services such as fire extinguisher inspections and facility repairs
- Assist with information gathering and completion of required forms and documentation
- Assist with permitting requirements and filings
- Ensure administrative and operational processes are completed in a timely and accurate manner
This position operates in a hybrid work environment.
In Office:
Monday, Tuesday, Thursday
8:00 AM - 4:00 PM (or 7:00 AM - 3:00 PM)
Work From Home:
Wednesday and Friday
Benefits & Culture
At Aqua-Tots, we believe in supporting our team both professionally and personally. We offer a competitive benefits package designed to support your health, financial future, and work-life balance.
Health & Wellness
- Medical, dental, and vision coverage with company contribution
- Company-paid life insurance
- Company-paid short-term and long-term disability coverage
- Gym membership reimbursement
Financial Benefits
- 401(k) retirement plan with company matching
- Cell phone reimbursement for work-related use
Time Off & Flexibility
- Paid sick/ESTA leave accrual starting on day one
- Paid company holiday closures throughout the year
- Hybrid work schedule with two work-from-home days per week
Work Environment
- Work closely with company leadership in a growing multi-location organization
- Opportunity to gain experience across finance, HR, and operations
- Collaborative and supportive team environment