Job Description
Job DescriptionWe are looking for an Accounts Payable Clerk to join a collaborative accounting team in Indianapolis, Indiana. This role is ideal for someone who is detail-oriented, organized, and comfortable managing a high volume of financial transactions with accuracy and speed. The position supports core payables activities, reconciliations, reporting, and month-end processes while helping strengthen efficiency across accounts payable operations.
Responsibilities:
• Process daily accounts payable activities, ensuring invoices and payments are handled accurately and within established timelines.
• Review vendor invoices, create purchase order-related entries, and verify supporting documentation to maintain accurate transaction matching.
• Prepare and issue vendor payments while monitoring deadlines to support timely disbursement of funds.
• Reconcile accounts payable records, bank activity, and related balances to confirm alignment between subledgers and the general ledger.
• Maintain the accounts payable aging schedule and produce reports or analyses needed by internal stakeholders in a prompt manner.
• Keep vendor master records up to date, including tax classification details required for year-end 1099 reporting.
• Contribute to month-end and year-end close activities by completing payables tasks accurately and meeting strict cutoff dates.
• Assist with audit requests by gathering documentation, explaining account activity, and providing organized financial support materials.
• Identify opportunities to improve manual workflows and support the use of accounting systems and automation tools to increase efficiency.• Bachelor’s degree and at least 4 years of experience in an accounts payable environment.
• Strong organizational skills with the ability to manage multiple priorities and maintain accuracy in a fast-paced setting.
• Proven ability to meet deadlines, respond with urgency, and handle a substantial volume of invoice and payment activity.
• Effective written and verbal communication skills, with the ability to work professionally across different levels of the organization.
• Working knowledge of sales tax requirements and 1099 reporting practices.
• Team-oriented approach and the ability to collaborate successfully within a larger accounting or finance group.
• Experience using accounting platforms; familiarity with Sage Intacct is an advantage.
• Proficiency in Microsoft Excel, including tools such as pivot tables; experience with AP automation platforms such as Bill.com is preferred.