Job Description
Job DescriptionBenefits:
- Bonus based on performance
- Competitive salary
- Dental insurance
- Donation matching
- Health insurance
- Paid time off
- Training & development
- Vision insurance
- Wellness resources
- 401(k) matching
- Parental leave
Seeking an associate to serve as the Administrative Support Specialist for the Growth and Business Development team, reporting to the Lead, Growth Initiatives. This role performs a variety of administrative and clerical tasks to support daily operations and is based in our Sarasota, Florida office and has required in-office hours Tuesday Thursday with flexibility for remote hours on Monday and Friday.
This role provides daily support for all departments reporting to the Chief Growth and Business Development Officer, including:
What you will do here:
Mail Room Processes and Operations:
Daily sorting of all incoming mail
Daily management, scanning, and tracking of IRS Notices & Real Estate mail following defined Standard Operating Procedures:
- 8821 Disclosures (Tax Resolution Department & Field Notices)
- 2848 IRS Power of Attorney Notices for the Jackson Hewitt Tax Resolution Department
- Provide outgoing mail services as needed for the Tax Resolution Department
- Scan and Mail Real Estate Lease Administration Documents to the Jackson Hewitt 3rd Party Lease Administration vendor
General Clerical Functions:
- Performs various clerical tasks including maintaining physical and electronic records and documents in required formats.
- Performs and tracks billing for Tax Resolution following Standard Operating Procedures (SOPs)
- Support the Lead, Growth Initiatives with meeting & conference logistics
- Perform as assigned, general support for projects for all departments reporting under the Chief Growth and Business Development Officer.
- Perform as assigned, general office support assistance as needed
Skills you will bring for success:
- 3+ years experience working in an administrative support role within a professional environment is preferred
- Proficient with Microsoft Word, Excel PowerPoint, Teams, and Outlook
- Exceptional written and verbal communication skills
- Ability to complete repetitive functions with accuracy
- Outgoing individual with a positive attitude, highly motivated, organized, detail oriented
What youll get if you join us:
- Competitive Salary + Bonus
- Unlimited Paid Time Off + 11 Paid Holidays
- 401k + Match
- Medical, Dental, and Vision
- Pet Insurance
- Company Celebrations and Appreciation Events
- Fast-paced, innovative culture with an open and collaborative environment
- Ample opportunity to develop core and new skillsets and have a stake in your own success
- Freedom to create your best work and make a visible impact on the organization
- Opportunities for advancement within the organization
Flexible work from home options available.