Job Description
Job Description
Job Title: Administrative Assistant (Receptionist)
PURPOSE AND DESCRIPTION:
FANUC America is looking for a self-driven Administrative Assistant to perform a wide range of administrative and office support activities to ensure efficient operation of FANUC North Campus in a fast paced work environment. The scope includes and is not limited to communicating via phone and e-mail ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.
ESSENTIAL FUNCTIONS:
- Greet and assist visitors arriving at FANUC.
- Communicating via phone and e-mail ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.
- Track incoming and outgoing packages and mail from main lobby desk, deliver as needed.
- Provide administrative support to the facilities department during periods of reduced activity in lobby including FQT reporting, services coordination, etc.
- Assist with escorting contractors onsite.
- Monitor security cameras and manage emergency notifications as needed.
- Assist in or support special events, meetings, and tours.
- Onsite support for café market services, coffee and vending.
- Support badge program for employees, contractors, and visitors.
- Support Message board at front desk.
- All other duties as assigned.
MINIMUM REQUIREMENTS:
SKILLS/KNOWLEDGE
- Strong communications and interpersonal skills.
- Strong organization and planning skills.
EXPERIENCE/EDUCATION
- Associate Degree or equivalent clerical/administrative related experience.
- Minimum 2 years general business experience required.
- Experience in working with sales, technicians and engineers preferred.
ENVIRONMENT AND SCHEDULING
- General office environment-main reception area.
- 7:00am - 3:30pm - Monday - Friday.
- Willing to work occasional overtime when required to meet special deadlines in response to training requirements.