Job Description
Job DescriptionJob Summary:
The Executive Operations Assistant is a key support role, working closely with the VP of Operations and CEO to ensure efficient executive functions and smooth business operations. This position requires a highly organized and proactive individual with exceptional administrative, communication, and project coordination skills. The ideal candidate will serve as a strategic partner, handling executive support duties while also contributing to operational efficiency and organizational success.
Key Responsibilities:Executive Support:
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Manage the calendars, schedules, and travel arrangements for the VP of Operations and CEO.
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Prepare reports, presentations, and executive correspondence.
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Act as a liaison between the executives and internal/external stakeholders.
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Coordinate and organize executive meetings, board meetings, and company-wide initiatives.
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Handle confidential information with discretion and professionalism.
Operations & Project Coordination:
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Assist the VP of Operations in monitoring and tracking key operational projects.
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Support process improvements and workflow efficiencies within the organization.
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Conduct research, gather data, and provide insights to support strategic decision-making.
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Ensure smooth communication between departments and executive leadership.
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Help manage operational budgets, expense reports, and vendor relationships.
Administrative & Office Management:
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Oversee office operations, including supply management and facilities coordination.
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Assist with HR-related tasks such as employee onboarding, policy updates, and engagement initiatives.
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Maintain and organize company records, ensuring easy access for executives.
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Draft internal communications and announcements as needed.
Qualifications & Skills:
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Education: Bachelor's degree in business administration, management, or a related field preferred.
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Experience: 3-5+ years in executive assistance, operations support, or a similar role.
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Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and project management tools (Asana, Trello, Monday.com, etc.).
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Exceptional organizational and multitasking abilities.
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Strong problem-solving skills with attention to detail.
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Ability to work independently, prioritize tasks, and meet tight deadlines.
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Excellent written and verbal communication skills with a professional demeanor.
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Experience handling sensitive and confidential information with discretion.
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