Job Description
Job Description
Who We Are:
American Repair Maintenance (ARM) began over 30 years ago as a small two-person operation to service several premier video stores. Since that time, we have evolved into a data-driven, full-service repair, and preventative maintenance partner across all trades serving over 20,000 locations in the US of some of the finest retail brands. We are more than just a repair and maintenance company. We are a strategic partner for our clients as we continue to innovate and grow our organization. We work hard to put our customers’ needs first, support our team members with a dynamic culture, provide great benefits, and create technology-enabled work processes that make their jobs easier. We know that our strong commitment to people is what sets us apart along with our strong core values that guide our day-to-day operations. These core values ensure we are moving in the right direction. They are:
- Collaborate
- Do Whatever it Takes
- Reliable
- Authentic
- Do the Right Thing
- Innovate and be Open to Learn
- Choose to BE an Owner
Who You Are:
Accountant
The Accountant will be responsible for the day-to-day accounting operations that keep ARM’s financial records accurate, current, and compliant. This role is responsible for ensuring accurate, timely, and compliant financial records across accounts payable, accounts receivable, general ledger activity, and month-end close. The Accountant plays a critical role in maintaining the integrity of the company’s financial data. The ideal candidate is detail-oriented, organized, and comfortable working independently in a fast-paced environment.
Accounts Payable:
- Process vendor invoices accurately and in a timely manner, ensuring proper coding to the correct account, job, or cost center
- Manage vendor payment runs, including check, ACH, and credit card payments, in accordance with payment terms
- Maintain the AP aging report and respond to vendor inquiries regarding payment status
- Reconcile vendor statements and resolve discrepancies or disputed charges
- Assist with 1099 preparation and annual vendor file maintenance
Accounts Receivable:
- Generate and distribute customer invoices accurately and on schedule
- Post customer payments and apply cash receipts to open invoices
- Monitor the AR aging report and follow up on past-due balances in coordination with management
- Research and resolve billing discrepancies or customer disputes in a timely manner
General Ledger & Month-End Close:
- Own monthly bank reconciliations across multiple accounts, investigating and resolving all outstanding items to ensure accuracy
- Own corporate credit card and AMEX reconciliations, ensuring proper coding, approval, and documentation of all transactions
- Prepare and post standard monthly journal entries for accruals, prepayments, and reclassifications
- Drive timely completion of month-end close by owning assigned reconciliations, account reviews, and close deliverables
- Maintain organized, audit-ready documentation for all journal entries, reconciliations, and supporting schedules
- Manage day-to-day activity in QuickBooks Online, ensuring all transactions are recorded accurately and the ledger remains current
Financial Reporting Support:
- Pull and compile financial data from QuickBooks Online and other sources to support reporting and analysis work
- Prepare standard recurring reports such as AP and AR aging summaries, cash balance snapshots, and expense summaries for leadership review
- Assist with data gathering and transaction-level detail to support month-end financial reporting packages
- Partner with the Controller on ad hoc requests requiring underlying accounting data or transaction research
Qualifications:
- Bachelor’s degree in Accounting or Finance is required
- Minimum 2 years of relevant accounting experience with hands-on exposure to AP, AR, bank reconciliations, and general ledger functions
- Proficiency in QuickBooks Online required
- Strong understanding of GAAP and month-end close processes
- Proficiency in Microsoft Excel, including formulas, pivot tables, and data sorting
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Experience in service-based or multi-location businesses is preferred
What You’ll Get:
Besides working with a great team in a stable and fast-growing company, you’ll receive a competitive salary, along with:
- Competitive medical, dental, and vision insurance
- Optional Life and long-term disability insurance
- Optional Voluntary AD&D and short-term disability insurance
- 401(k) with a 6% match
- Paid time off
- 6 paid company holidays
- Flexible work schedule