Job Description
Job Description
About PAI
PAI is a nonprofit, civil society organization based in Washington, D.C. Founded almost 60 years ago, we work to advance sexual and reproductive health and rights (SRHR) for all people through U.S. and global advocacy, partnerships with multisectoral institutions and the funding of community-based organizations across Africa, Asia, Latin America, and the Caribbean.
PAI envisions a world where all people can fully realize their sexual and reproductive health and rights to achieve health equity, economic well-being, and gender equality. We believe that equitable progress for sexual and reproductive health and rights is central in achieving urgent and sustained gains for the health, equality and prosperity of women, youth, and at-risk communities around the world.
PAI advocates on the global stage and works with policymakers in Washington, D.C., to drive supportive and expansive U.S. foreign aid and policy for sexual and reproductive health care. We also provide flexible funding and strategic and technical advocacy support to community-based, women-led, youth-led and youth-focused organizations in over 30 countries so local advocates can advance sexual and reproductive health investment and policy priorities in their own countries and communities.
PAI has embarked upon a new era of impact and excellence. We are committed to sharing our strengths, elevating the achievements of peer civil society organizations around the world, and using evidence, data and policy insights to hold U.S. and global decision-makers accountable.
In the face of ongoing threats to sexual and reproductive health and rights in the United States and around the world, PAI and our network of advocates are not only tackling these threats but also advancing an agenda for progress where rights can be respected and realized. We are excited to bring on new team members who are inspired by our mission and are committed to community-led advocacy, policy accountability, and collective action to demand, protect, and advance sexual and reproductive health care for all.
To learn more visit pai.org
About the Role
The Operations Manager reports directly to the Director of Operations and Human Resources, playing a critical role in managing the day-to-day effectiveness of PAI’s operations. The Operations Manager assumes responsibility for efficiency across PAI including office management, fiscal management, organizational compliance and grant processing. This role will serve as PAI’s point of contact for payroll and will coordinate across departments to ensure accuracy. This position will play a collaborative role in developing and implementing systems that increase the quality and efficiency of our work, supporting our ability to grow and expand our mission. The Operations Manager is expected to be a professional thought leader in the organization and a collaborative force in the Operations Department.
Essential Functions:
• Coordinate with finance to reconcile department expenditures.
• Execute payroll operations, including non-routine annual and special increases, and promotions.
• Manage, draft and review agreements, including procurement and service contracts, contemplating potential outcomes, with an eye to compliance and creative solutions.
• Collaborate with the Director of Operations and Human Resources to develop, recommend, implement and evaluate operational policies and procedures for all areas of responsibility.
• Ensure policy and procedure compliance with applicable local, federal and state regulations and laws governing business operations.
• Collaborates in the acquisition, distribution, and storage of company supplies and shared support services such as meeting support, mailing, printing, copying; security; cleaning and maintenance.
• Create and administer budgets for supplies, equipment, and contract services.
• Collaborate across departments to manage vital grant and contract processes.
Position Qualifications:
• A bachelor’s degree is required or equivalent work experience. Minimum 3-4 years’ experience in office, financial or operations management.
• Excellent organizational skills, flexible and able to multi-task, with demonstrated resourcefulness in setting priorities.
• Strong verbal and written communication skills; ability to effectively present and execute innovative ideas.
• Strong sense of accountability, integrity and ability to handle highly visible responsibilities.
• Excellent analytical skills, ability to quickly aggregate and analyze information.
• Ability to take initiative, act independently and direct one’s own work.
• Exercise exceptional common sense, emotional intelligence.
• Maintain discretion and confidentiality.
• Commitment to the vision and mission of PAI.
• Working knowledge of basic business and accounting principles as applied to resource allocation and grant processing.
• Advanced knowledge of Microsoft Office Suite and Adobe Products.
Salary and Benefits:
This position is based in Washington, D.C., the salary range for this role is $70, 000 - $78,000 USD, plus benefits opportunity. The employment offer for a successful candidate will be determined by a combination of factors, including, but not limited to, skill set, level of experience, education, and market considerations.
PAI offers a comprehensive benefits package that includes health, dental and vision coverage, direct employer contribution 403(b) retirement plan, employer paid term life insurance, flexible spending accounts and pre-tax Smart Benefit opportunity.
Other Information:
Please note, the position is on a hybrid work schedule. Four days a week, Monday, Tuesday, Wednesday, and Thursdays are required in the PAI office with one day working from home. Schedule changes are based on the needs of the organization.
Candidates must be authorized to work in the United States and will be subject to a background check.
PAI believes it is strengthened by the diversity of its staff, and welcomes such diversity, including race, gender identity or expression, sexual orientation, age, educational attainment, disability,
and veteran status. PAI welcomes applications from people of all cultures, backgrounds, and experiences, and strongly encourages people of color and persons with disabilities to apply.
The organization actively cultivates an institutional culture that reflects the values of respect, equity, and inclusion that it seeks to amplify in its work. PAI offers a collaborative workplace and a competitive benefits package.
To apply, please visit the PAI career page at www.pai.org/careers