Job Description
Job Description
Position Summary
The Human Resources & Office Coordinator is responsible for general office coordination, administrative tasks in support of the Human Resources team and maintaining the headquarters reception and overall office space.
Office Coordination Responsibilities:
- Serve as the primary liaison between the corporate office, building property management, and vendors supporting headquarters operations.
- Coordinate communication with property management regarding building announcements, scheduling repairs, and coordinating response efforts related to emergencies and natural disasters.
- Coordinate contract cleaning vendor for corporate office services.
- Coordinate vending machine contracts.
- Coordinate, maintain and order office supplies as needed, print products and order business cards..
- Code and process all invoices for supplies for payment from office supply vendors.
- Coordinate, order and maintain inventory of print products for corporate office.
- Process mail shipments for corporate office as needed.
- Receive checks and distribute to the correct department.
- Coordinate corporate office meeting spaces and events.
- Refresh and maintain breakroom and general office space as needed.
HR Coordination responsibilities:
- Create and distribute the HR newsletter to keep employees informed.
- Assist with completing and verifying I-9 documentation.
- Distribute paychecks in a timely and accurate manner.
- While at the reception, respond to employee inquiries and route information to the appropriate HR team member.
- Provide support to employees with ADP application setup and troubleshooting.
- Contribute to HR projects and initiatives as needed.
- Coordinate office setup and order materials for new hires when required.
- Prepare and send birthday cards to employees.
- Assist coordination of employment verifications through The Work Number system.
- Maintain and update the annual and monthly HR and office events calendar (2026).
- Generate Human Resources reports monthly and as needed.
- Contribute to HR projects and initiatives as needed.
- Participate in CAR committee.
- Assist with recruiting needs.
- Assist with Compliance projects.
- Maintain TWAC (time with a client) program.
- Maintain the courtesy card program.
- Other projects as assigned by supervisor
Non-Essential Duties and Responsibilities
- Other special projects as assigned.
Minimum Job Qualifications
- Minimum High School Diploma
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
- High level of attention to detail, organizational skills, and ability to multi-task
- High degree of integrity and commitment to confidentiality
- Knowledge of standard office administrative practices and procedures.
- Excellent oral and written communications and comprehension skills are required.
Qualifications Desired
- Associate degree or bachelor’s degree preferred.
- Ability to learn quickly.
- Ability to work at a fast pace.
- Ability to interact with various levels of the organization and collaborate across departments.
- Possesses strong follow-up skills
Performance Standards
This position will receive an annual performance review from the department heads to discuss
actual performance compared to company-stated expectations as noted herein and agreed-upon job-related performance goals for the upcoming year.
Physical Demands and Working Conditions
The physical demands of this position and the work environment characteristics described below represent those that an employee must meet, with or without reasonable accommodation, to perform the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform these essential job functions.
Physical Demands: As part of performing the duties associated with this position, the employee may be required for a period of time to stand, walk, sit, bend, reach with hands or arms, and use a computer for extended periods.
Work Environment: Standard office conditions. The noise level in this work environment can range from minimal to moderate.
9:00 AM- 5:30 PM