Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Mt. Arlington, New Jersey. This Contract-to-continuous position offers an excellent opportunity to contribute to the daily operations of our office while developing valuable skills. The ideal candidate will provide essential administrative support and ensure smooth office workflows.
Responsibilities:
• Welcome visitors and notify staff of their arrival in a courteous and organized manner.
• Manage incoming and outgoing mail, ensuring timely distribution and adherence to office procedures.
• Maintain organized filing systems by creating and updating files as directed by the Office Manager.
• Prepare various documents including memos, letters, agendas, and minutes, as requested.
• Monitor office supply inventory and handle replenishment to maintain adequate stock levels.
• Keep the kitchen organized and ensure supplies are stocked appropriately.
• Coordinate messenger services and shipments, including FedEx and other delivery providers.
• Support daily administrative tasks and assist with special projects as needed.
• Handle insurance claim folders and oversee related correspondence.
• Perform other duties as assigned by the Office Manager to support overall office operations.• Minimum of 1 year of experience in an administrative or office support role.
• Proficiency in mail distribution and related procedures.
• Strong organizational skills with the ability to maintain detailed filing systems.
• Excellent written and verbal communication skills for document preparation and visitor interactions.
• Ability to manage inventory and order supplies efficiently.
• Familiarity with coordinating delivery services and messenger tasks.
• High level of attention to detail and ability to handle multiple responsibilities.
• Experience with data entry and basic administrative tasks.